NCAS

System Status

OSC Support Services Center: (919) 875-HELP [4357]

Date Time Status
09/05/2008 07:30am All systems have been updated and balanced. The OSC is now checking certifications for the month of August 2008.
09/02/2008 4:30pm No precertifications for the month of August 2008 are currently being checked. Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.
08/14/2008 08:00am General Ledger Detail Purge
On Tuesday, August 12th and Wednesday August 13th, the OSC purged the General Ledger detail posting entries for FY 2006/2007 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/07 to the current date are available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files contain postings from 07/01/07 through the current date. FY2006/2007 details have been relocated to the EOY files.
08/08/2008 11:25am All systems have been updated and balanced. The OSC is now checking certifications for the month of July 2008.
08/01/2008 10:30am No precertifications for the month of 0708 are currently being checked. Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.
07/31/2008 3:00pm

General Ledger Detail Purge

On Tuesday, August 12th, the OSC will purge the General Ledger detail posting entries for FY 2006/2007 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/07 to the current date will be available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files will contain postings from 07/01/07 through the current date. FY2006/2007 details have been relocated to the EOY files.

07/09/2008 8:45am Normal operation has resumed for NCAS and DSS.
07/08/2008 3:20pm ITS has issued an emergency change notification that will affect access to the North Carolina Accounting System and DSS. Beginning this afternoon, July 8, at 4:00 p.m., NCAS and DSS will be unavailable. Normal operation should resume tomorrow morning. Watch this page for updates regarding availability.
8:15am All systems have been updated and balanced. The OSC is now checking certifications for the month of June 2008.
07/02/2008 2:20pm Fiscal Year 2009 is now open and the NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2008 will be located in the Systemware report series OSCOP* MOCEY.

Additionally, all the automated cash requisition entries generated from Accounts Payable check payments on June 30 contain an effective date of June 30 in the BC Unfinished Documents List (BC screen 181).  Do not kill and rekey these documents if the totals are correct.  Once the documents are ended, the NCAS will automatically change the effective date from June 30 to June 29 before the transactions process tonight.

All BC journal vouchers that are keyed with '2' in the third position of the document id with an effective date of June 30 will also have the effective date programmatically changed to June 29.  The only exception to this rule is any document id that contains a '23' in the third and fourth positions. 

07/01/2008 8:00am No precertifications for the month of June 2008 are currently being checked.  Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.
06/30/2008 3:45pm

Previous notices have stated that DSS files will not be updated and available until Wednesday July 2, 2008.  This is incorrect.  DSS files will be updated and available tomorrow, Tuesday July 1, 2008.

06/30/2008 11:10am

Monday, June 30th is the last day to request a check run in fiscal year 2008. The PCC payment date should be set to June 29.  To process payments for invoices that have a due date of June 30, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30.

Check payments processed during Monday’s production cycle can be printed on Tuesday, July 1 and issued after the cash requisitions are approved by Cash Management. NCAS unfinished BC journal vouchers will also be created to record the requisitions, but cannot be posted to NCAS prior to Wednesday’s production cycle.

All BC documents ended on June 30 with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’.  The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  Any documents keyed June 30 but not ended by 7:00 pm will need a CPA indicator of ‘1’ to post correctly after Monday’s production cycle.

Additionally, any transactions that attempt to post on June 30 with a June 30 effective date will have the effective date programmatically changed to June 29. 

06/30/2008 11:10am

REMINDER
The NCAS will NOT be available on Tuesday, July 1, 2008, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Agencies can print accounts payable checks through TSO on Tuesday (July 1). Interface files submitted on Tuesday (July 1) will not process until Wednesday's (July 2) production cycle.

All NCAS functions will resume on Wednesday, July 2, 2008. Production reports for Monday night's processing will be available through X/PTR. Printed reports will be distributed on the next business day. DSS files will be updated and available on Wednesday.
06/27/2008 10:00am The Payroll Interface from BEACON mistakenly posted some Change in Accrued Vacation transactions. This also increased the payroll requisition in CMCS. OSC will reverse these transactions. Negative requisitions will be created in CMCS as well as the corresponding NCAS journal entries. Corrections by the agency should not be made.
06/26/2008 2:00pm The NCAS system is now available. Thank you for your patience.
06/26/2008 10:20am Monthly payroll transactions did not post to General Ledger during last night's processing. Efforts are underway to correct this issue. NCAS system availability will be interrupted at noon today and will resume at 1:45.
06/20/08 3:50pm

The NCAS will NOT be available on Tuesday, July 1, 2008, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Agencies can print accounts payable checks through TSO on Tuesday (July 1). Interface files submitted on Tuesday (July 1) will not process until Wednesday’s (July 2) production cycle.

All NCAS functions will resume on Wednesday, July 2, 2008. Production reports for Monday night’s processing will be available through X/PTR. Printed reports will be distributed on the next business day. DSS files will be updated and available on Wednesday.

06/09/08 8:30am All systems have been updated and balanced. The OSC is now checking certifications for the month of May 2008.
06/02/08 4:00pm No precertifications for the month of May 2008 are currently being checked. Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.
05/30/08 7:30am The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches. The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process. It is located in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning June 1.
05/08/08 8:30am All systems have been updated and balanced . The OSC is now checking certifications for the month of April 2008.
05/01/08 8:30am No precertifications for the month of April 2008 are currently being checked. Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.
04/24/08 4:00pm Phone service to the OSC Support Services Center has resumed normal operation.
04/24/08 10:50am The OSC Support Services Center is experiencing technical issues with the phone system. Temporarily you may not be offered the option to press "1" to be connected to one of our analysts, but that does still function. Alternatively, you may contact us by emailing OSC.Support.Services@ncosc.net and including a detailed description of your issue (please do not include any sensitive information!) and a phone number at which you can be reached.
04/07/08 8:00am All systems have been updated and balanced. The OSC is now checking certifications for the month of March 2008.
04/01/08 4:00pm No precertifications for the month of March 2008 are currently being checked. Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested.
03/20/08 1:15pm The SAD staff will be unavailable on Monday 24th 2008, all certifications called in on Monday will be placed on hold until Tuesday, March 25, 2008.
03/19/08 9:20am Due to production problems last night, DSS cubes and reports will be delayed several hours. Updated cubes and reports should be available by noon.
03/13/08 4:50pm The precertification difference report is correct for the month of Feb 2008.
03/13/08 9:00am

Check Reconciliation Purge

The problem with the Check Reconciliation Purge has been corrected and the History files have been loaded. Please refer to the previous system status dated March 7, 2008 for other information.

03/10/08 9:20am

Check Reconciliation Purge

We experienced a problem with the Check Reconciliation Purge on Friday, March 7. The hisotry file does not contain any records. We are working to correct this problem and will notify you when the problem has been corrected.

03/07/2008 8:30am

Check Reconciliation Purge

On Friday, March 7th, 2008, the OSC will purge the check reconciliation data files with a check Clearance Date older than March 1st, 2006, while maintaining an additional viewable year of history online. The OSC purges files periodically to improve the efficiency of the system by reducing file sizes while leaving as much data online as is feasible. In addition to the benefits of file size reduction, periodical purges of old and obsolete data reduces the amount of time needed by users to locate specific check information due to the lesser amount of data. After the purge, only check reconciliation files with a Clearance Date greater than March 1st, 2006 will be available online through the Payment List (PYL) screen. An additional year of check reconciliation files with a Clearance Date less than March 1st, 2006 will be available for viewing by typing X in the History field on PYL screen. Purged check reconciliation files will be moved to offline history files and specific payment information may be restored from these files when requested from OSC’s Support Services (919-875-HELP). Future check reconciliation purges will occur monthly following a predetermined schedule and can be located on OSC’s calendar for the period http://www.ncosc.net/sigdocs/sig_docs/sigOperations.html , then click on the current year/month operating calendar.

03/07/2008 8:30am All systems have been updated and balanced. The OSC is now checking certifications for the month of Februrary 2008. Please note that the difference reports are not correct for February. Each budget code should be checked manually.
03/03/2008 8:30am No precertifications for the month of February 2008 are currently being checked. Once all systems have been updated and balanced, the OSC will begin checking month-end certifications as requested. Precertification Difference report is not valid for the months of Jan/Feb 2008.