System Status

General Ledger Detail Purge

On Tuesday, August 12th, the OSC will purge the General Ledger detail posting entries for FY 2006/2007 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/07 to the current date will be available online through the Posted Entry Query (GL220) screen. The agency specific detail ledger files will contain postings from 07/01/07 through the current date. FY2006/2007 details have been relocated to the EOY files.

Reminder: Certified month-end reports for June 29, 2008 will be located in the Systemware report series OSCOP* MOCEY.

Additionally, all the automated cash requisition entries generated from Accounts Payable check payments on June 30 contain an effective date of June 30 in the BC Unfinished Documents List (BC screen 181).  Do not kill and rekey these documents if the totals are correct.  Once the documents are ended, the NCAS will automatically change the effective date from June 30 to June 29 before the transactions process tonight.

All BC journal vouchers that are keyed with '2' in the third position of the document id with an effective date of June 30 will also have the effective date programmatically changed to June 29.  The only exception to this rule is any document id that contains a '23' in the third and fourth positions. 

Previous notices have stated that DSS files will not be updated and available until Wednesday July 2, 2008.  This is incorrect.  DSS files will be updated and available tomorrow, Tuesday July 1, 2008.

Monday, June 30th is the last day to request a check run in fiscal year 2008. The PCC payment date should be set to June 29.  To process payments for invoices that have a due date of June 30, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30.

Check payments processed during Monday’s production cycle can be printed on Tuesday, July 1 and issued after the cash requisitions are approved by Cash Management. NCAS unfinished BC journal vouchers will also be created to record the requisitions, but cannot be posted to NCAS prior to Wednesday’s production cycle.

All BC documents ended on June 30 with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’.  The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  Any documents keyed June 30 but not ended by 7:00 pm will need a CPA indicator of ‘1’ to post correctly after Monday’s production cycle.

Additionally, any transactions that attempt to post on June 30 with a June 30 effective date will have the effective date programmatically changed to June 29. 

REMINDER
The NCAS will NOT be available on Tuesday, July 1, 2008, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Agencies can print accounts payable checks through TSO on Tuesday (July 1). Interface files submitted on Tuesday (July 1) will not process until Wednesday's (July 2) production cycle.

The NCAS will NOT be available on Tuesday, July 1, 2008, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.

Agencies can print accounts payable checks through TSO on Tuesday (July 1). Interface files submitted on Tuesday (July 1) will not process until Wednesday’s (July 2) production cycle.

All NCAS functions will resume on Wednesday, July 2, 2008. Production reports for Monday night’s processing will be available through X/PTR. Printed reports will be distributed on the next business day. DSS files will be updated and available on Wednesday.

Check Reconciliation Purge

The problem with the Check Reconciliation Purge has been corrected and the History files have been loaded. Please refer to the previous system status dated March 7, 2008 for other information.

Check Reconciliation Purge

We experienced a problem with the Check Reconciliation Purge on Friday, March 7. The hisotry file does not contain any records. We are working to correct this problem and will notify you when the problem has been corrected.

Check Reconciliation Purge

On Friday, March 7th, 2008, the OSC will purge the check reconciliation data files with a check Clearance Date older than March 1st, 2006, while maintaining an additional viewable year of history online. The OSC purges files periodically to improve the efficiency of the system by reducing file sizes while leaving as much data online as is feasible. In addition to the benefits of file size reduction, periodical purges of old and obsolete data reduces the amount of time needed by users to locate specific check information due to the lesser amount of data. After the purge, only check reconciliation files with a Clearance Date greater than March 1st, 2006 will be available online through the Payment List (PYL) screen. An additional year of check reconciliation files with a Clearance Date less than March 1st, 2006 will be available for viewing by typing X in the History field on PYL screen. Purged check reconciliation files will be moved to offline history files and specific payment information may be restored from these files when requested from OSC’s Support Services (919-875-HELP). Future check reconciliation purges will occur monthly following a predetermined schedule and can be located on OSC’s calendar for the period http://www.ncosc.net/sigdocs/sig_docs/sigOperations.html , then click on the current year/month operating calendar.