System Status

General Ledger Detail Purge:
On Wednesday, August 11th, the OSC will purge the General Ledger detail posting entries for FY 2008/2009 from the online system and the agency specific detail ledger (DAPG67) files. After the purge, only GL entries with an effective date of 6/30/09 to the current date will be available online through the Posted Entry Query (GL220) screen.  The agency specific detail ledger files will contain postings from 07/01/09 through the current date.  FY2008/2009 details will be relocated to the EOY files.

The August 2010 Operating Schedule has been modified.  On Saturday, August 7th there will be an NCAS Cycle at 3:00 pm.  (BC/FC/GL only)

June Month End Certified Report Location:
Fiscal Year 2011 is now open and the NCAS is available for processing transactions.

Reminder: Certified month-end reports for June 29, 2010 will be located in the Systemware report series OSCOP* MOCEY.

Additionally, all the automated cash requisition entries generated from Accounts Payable check payments on June 30 contain an effective date of June 30 in the BC Unfinished Documents List (BC screen 181).  Do not kill and rekey these documents if the totals are correct.  Once the documents are ended, the NCAS will automatically change the effective date from June 30 to June 29 before the transactions process tonight.

All BC journal vouchers that are keyed with a ‘2’ in the third position of the document id with an effective date of June 30 will also have the effective date programmatically changed to June 29.  The only exception to this rule is any document id that contains a ‘23’ in the third and fourth positions. 

Due to system modifications, the Year End Processing schedule has changed.  The OSC will not be processing Saturday August 7, 2010.  Please see Special Hours document under Year End at the following link
http://www.osc.nc.gov/sigdocs/sig_docs/sigDocumentation.html

REMINDER
The NCAS will NOT be available on Thursday, July 1, 2010, for online inquiry or processing. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day.
Agencies can print accounts payable checks through TSO on Thursday (July 1). Interface files submitted on Thursday (July 1) will not process until Friday's (July 2) production cycle.

Wednesday, June 30th is the last day to request a check run in fiscal year 2010.  The PCC payment date should be set to June 29.  To process payments for invoices that have a due date of June 30, the NEXT PAY DATE field on the PCC screen should be set to a date later than June 30.

Check payments processed during Wednesday’s production cycle can be printed on Thursday, July 1 and issued after the cash requisitions are approved by Cash Management. NCAS unfinished BC journal vouchers will also be created to record the requisitions, but cannot be posted to NCAS prior to Friday’s production cycle.

All BC documents ended on June 30 with a June effective date should NOT be keyed with a Closed Period Adjustment (CPA indicator) of ‘1’.  The 12th period (June 1 – June 29) is still open and all BC transactions will process correctly without a CPA indicator change.  Any documents keyed June 30 but not ended by 7:00 pm will need a CPA indicator of ‘1’ to post correctly after Wednesday’s production cycle.

Additionally, any transactions that attempt to post on June 30 with a June 30 effective date will have the effective date programmatically changed to June 29. 

System Availability for July 1, 2010:
The NCAS will NOT be available on Thursday, July 1, 2010, for online inquiry or processing.  I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel only on that day. 

Agencies can print accounts payable checks through TSO on Thursday (July 1).  Interface files submitted on Thursday (July 1) will not process until Friday’s (July 2) production cycle.

All NCAS functions will resume on Friday, July 2, 2010. Production reports for Wednesday night’s processing will be available through X/PTR.  Printed reports will be distributed on the next business day.  DSS files will be updated and available on Thursday.

The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provide agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches.  The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process.  It is located in Systemware under the report name OSCOP* GL EOY SBM VALIDATE ERROR and will be available beginning May 31.

Update of Year End Checklist and Special Processing Hours:
The SIG has been updated with the new "Agency End of Year Calendar & Checklist" for the 2010 fiscal year close.

Also posted on the SIG are the Saturday and other special operating hours for June through October. It is important to note that no client support will be provided on Saturdays and other special processing dates.

The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the SIG or by clicking here:

Certification
All systems have been updated and balanced. The OSC is now checking certifications for the month of March 2010.

Certification
All systems have been updated and balanced.  The OSC is now checking certifications for the month of February 2010.

Certification
No precertifications for the month of February 2010 are currently being checked.  Once all systems have been updated and balanced , the OSC will begin checking month-end certifications as requested.

Certification
All systems have been updated and balanced. The OSC is now checking certifications for the month of January 2010.

Certification
No precertifications for the month of January 2010 are currently being checked.  Once all systems have been updated and balanced , the OSC will begin checking month-end certifications as requested.