New Updates

The following accounts have been updated in the SIG:

• 437219 Proceeds - Limited Obligation Bonds
• 226106 Limited Obligation Bonds Payable
• 124200 Restricted Due From State of NC Component Unit

The following memo has been added to the SIG:

• Memorandum SAD 08-53
  Statewide Accounts Receivable Reporting - Fiscal Year 2008

The Statewide Accounts Receivable Reporting Worksheet for 2008 has been added to the SIG.

The following accounts have been updated in the SIG:

• 535920 Refunded to Grantors
• 535925 Component Unit CI Reversion
• 535926 Comp Unit Reversion to Project Res Budget Code 40703

The following memo has been added to the SIG:

• Memorandum FSD 080011
  North Carolina Accounting System Decision Support System Website Implementation

The July, August and September 2008 Operations Schedule and Calendar have been posted.

The following accounts have been added to the SIG:

• 437119001 WIC (Women, Infant & Children food program) Vendors
• 437119002 WIC Participants
• 534353001 Elevator Contract 2

Update of Year End Checklist and Special Processing Hours:
The SIG has been updated with the new "Agency End of Year Calendar & Checklist" for the 2008 fiscal year close. Central payroll accrual items have been removed; these items will be included in any BEACON communications.

Also posted on the SIG are the Saturday and other special operating hours for June through October. It is important to note that no client support will be provided on Saturdays and other special processing dates.

The Agency End of Year Calendar & Checklist and the Special Hours sites can be accessed through the SIG or the following web address:

http://www.ncosc.net/sigdocs/sig_docs/sigDocumentation.html#YearEndActivities

The Accounts Receivable Module Fiscal Year End Schedule and Procedures for Year Ended June 30, 2008 has been updated.

The SM01 Agency System Management training manual has been updated.

The 2008 Fixed Assets Schedule has been posted.

Year End Close Packages for 2008 have been added to the SIG.

The following memos have been added to the SIG:

• Memorandum FSD 080009
  Fixed Asset (FA) Data Entry Deadline (08/08/2008) and Operations Schedule
• Memorandum SAD 08-29
  Year End Close Package (Primary Government/Component Units)
• Memorandum SAD 08-30
  Year End Close Package (Community Colleges)

The AP02 Accounts Payable Management training manual has been updated.

The following memo has been added to the SIG:

• Memorandum SAD 08-31
  Cash Closeout Guidelines for Fiscal Year 2007-08

The Training Schedule has been updated to include a Cash Management Control System training session on May 21.

• Training Catalog
• Training Information

The following accounts have been added to the SIG:

• 211370 Liability Reserve for Solid Waste Disposal Tax - OSC Use Only
• 435500099 Arbitration Appeal Fee

The AP07 AP Basics and 1099 - 1099 Processing training manuals have been updated.

The CI01 AP Capital Improvements training manual has been updated.

Check Reconciliation Purge
On Friday, March 7th, 2008, the OSC will purge the check reconciliation data files with a check Clearance Date older than March 1st, 2006, while maintaining an additional viewable year of history online. The OSC purges files periodically to improve the efficiency of the system by reducing file sizes while leaving as much data online as is feasible. In addition to the benefits of file size reduction, periodical purges of old and obsolete data reduces the amount of time needed by users to locate specific check information due to the lesser amount of data. After the purge, only check reconciliation files with a Clearance Date greater than March 1st, 200 will be available online through the Payment List (PYL) screen. An additional year of check reconciliation files with a Clearance Date less than March 1st, 2006 will be available for viewing by typing X in the History field on PYL screen. Purged check reconciliation files will be moved to offline history files and specific payment information may be restored from these files when requested from OSC’s Support Services (919-875-HELP). Future check reconciliation purges will occur monthly following a predetermined schedule and can be located on OSC’s calendar for the period http://www.ncosc.net/sigdocs/sig_docs/sigOperations.html , then click on the current year/month operating calendar.

The following budget codes have been deleted from the SIG:

The following account has been added to the SIG:

• 434150009 Catering Services

The following budget codes have been added to the SIG:

System Purge - NC23 & P Regions
The FC Audit Master was purged on 01/25/08 for periods 07/01/07 to 09/30/07. Financial transactions will be re-located to the historical audit master. Online accessibility remains intact for Fy07 and Fy08.

Memorandum SAD08-20
Professional Ethics and Conduct Seminar

The SM01 Agency System Management training manual has been updated.

System Purge - Universities
The FC Audit Master was purged on 01/11/08 for periods 04/01/06 to 06/30/06. Online accessibility remains intact for FY07 and FY08.

XPTR Reconciliation and Requisition Reports for BEACON Agencies
For BEACON agencies there are a number of reports that are in XPTR that help with the reconciliation and requisition process.    The agency payroll requisitions and NCAS GL postings will be automated based on the information from BEACON Payroll. 

The reports are located in XPTR in the following locations:

Requisition Report:

• OSCOPX BEACON CMCS REQ REPORT  

A group of reports for the Health Benefits postings that apply to the monthly payrolls and are effective dated the first day of the month and a group for the payroll entries:

• OSCOPX BEACON HLT BUD CODE ERROR
• OSCOPX BEACON HLT DETAIL INTRFCE
• OSCOPX BEACON HLT INTRFCE BC DOC
• OSCOPX BEACON HLT INTRFCE-FUND 
   
• OSCOPX BEACON PAY BUD CODE ERROR
• OSCOPX BEACON PAY DETAIL INTRFCE
• OSCOPX BEACON PAY INTRFCE BC DOC
• OSCOPX BEACON PAY INTRFCE-FUND
  
  The X in OSCOPX above will be either F or C depending on your agencies region.