Two new materials management views and one new report are now available through the SmartStream desktop. The materials management data is obtained from open purchase orders, invoices, and requisition documents that are entered into the NCAS.  OSC intends to provide agencies updated materials management CDBs daily.  However, if  there are problems completing the existing financial CDBs during the nightly production cycle, the new materials management CDBs will be created during the day as time allows after the financial CDBs are finished.

The new report and views are

• MM Open Documents by Account (report)
• MM Open Documents by Account (view)
• MM Open Documents by Requester/Vendor (view)

• 14xmmact.cre
• 14xmmact.cvw
• 14xmmrv.cvw
• 14xmmopn.cdb


where ‘14’ is replaced by the appropriate agency id number.

For more information about using the new materials management views and report, refer to the topic Materials Management SmartStream Information.

Memorandum No. OSC98-1, General Statute 143B-426.39 "Approval of Accounting System Changes" references an incorrect address for the OSC homepage.  The correct address for the OSC homepage is:      www.osc.state.nc.us/OSC/

We are proud to announce the premiere of the new "Using Information Expert in the NCAS" course.  Critics are raving about the "hands-on" course designed to access adhoc reports.  Reviews are "thumbs up" on this four-hour course that assists non-programmers in submitting and running mainframe reports.

Classes are going quickly so hurry to reserve your seat now!!  Check dates, times and location in the Training Schedule.  Complete the Student Registration Form located in the training section of the NCAS Information Guide and fax it to the NCAS Training Coordinator.  The fax number is (919)981-5561.

Click an option below to view more information:

Course Description

Training Schedule

Student Registration Form

The new and improved SmartStream Basics class is now a two-day, hands-on  course.  Agency tested and approved, the course includes an extensive, user-friendly manual and exercises using agency specific databases.  In addition, the new Materials Management view is introduced in this course.  This class is a must for program managers and financial officers seeking a fast, inexpensive way to obtain financial information.

Classes are going quickly so hurry to reserve your seat now!!  Check dates, times, and location in the Training Section of the NCAS Information Guide.  Complete the Student Registration Form in the same Training Section and fax it to the NCAS Training Coordinator.  The fax number is (919)981-5561.

Click an option below to view more information:

Course Description

Training Schedule

Student Registration Form

Since the Enhancements to the North Carolina Accounting System seminar was held in December, OSC has discovered two additional changes to Budgetary Control module processing as a result of the system upgrade.  Please call the NCAS HelpDesk if you have any questions about these two changes.
 

• Any accounting rule keyed on the first line of a BC document is carried over to subsequently keyed lines automatically.  In the previous software version, this was true only for data type 1 documents.

• If the Account Number field is changed on a document line, the system will automatically change the accounting rule on that line to the default accounting rule for that data type. This is true only when the Account Number is one of the updated fields.  Changing other fields does not cause the system to reapply the default accounting rule.

When you change the Account Number field on a document line, also re-key the accounting rule before pressing Enter to accept the line.  This will prevent the system from applying the default accounting rule.