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NCAS Health Benefits Interface (10/29/2001)
For all agencies that participate in the NCAS Health Benefits Interface, the 24% credit for State Health Plan payments mandated by the OSBM in their September 13, 2001 memo should be charged to account 438042, State Health Plan Reserve, and center 191A, Statewide Reserves. The payment request submitted to the Accounts Payable Section for medical insurance premiums during the months of October through January should be coded as follows:

Debit to account 211930400 for the full amount of the insurance premium
Credit to account/center 438042-191A for the amount of the 24% reduction

This entry will balance the Health Benefits clearing account and generate a check that is payable to the State Health Plan at the reduced amount.

Sales Tax (10/26/2001)
The sales tax default for all pay entities will change from 600 to 65A effective November 1, 2001.

Vendor Adds and Changes (10/19/2001)
Effective Monday, October 22, 2001, vendor adds and changes for NCAS will require extended processing time. In most cases, vendor updates will be available during the next working day. We appreciate your cooperation.

New Tax Codes (10/16/2001)

Several new tax codes have been added to the North Carolina Accounting System (NCAS) due to the new tax laws that go into effect on 10/16/01. All pay entities for your agency have been changed and should look like the codes listed below. You should review these on the USE TAX AUTHORITIES LIST (TAL) screen. Continue using the codes you have been using until invoices start arriving with the new tax rates. The new codes, 65A, 70A, 750 and 800 must be used for the invoices with the new rates. Be sure all AP personnel are aware of and start using the correct codes on all invoices with the 4.5% state rate. The quarterly sales tax report requires the correct code to be used so reporting will be accurate.

USE TAX CODE	AUTHORITY NAME	Total	State	County	Other
000	N.C. DEPARTMENT OF REVENUE	.000	.000	.000	.000
100	N.C. DEPARTMENT OF REVENUE	1.000	1.000	.000	.000
200	N.C. DEPARTMENT OF REVENUE	2.000	.000	2.000	.000
250	N.C. DEPARTMENT OF REVENUE	2.500	.000	2.500	.000
300	N.C. DEPARTMENT OF REVENUE	3.000	3.000	.000	.000
400	N.C. DEPARTMENT OF REVENUE	4.000	2.000	2.000	.000
500	N.C. DEPARTMENT OF REVENUE	5.000	3.000	2.000	.000
600	N.C. DEPARTMENT OF REVENUE	6.000	4.000	2.000	.000
65A	N.C. DEPARTMENT OF REVENUE	6.500	4.500	2.000	.000
650	N.C. DEPARTMENT OF REVENUE	6.500	4.000	2.500	.000
70A	N.C. DEPARTMENT OF REVENUE	7.000	4.500	2.500	.000
700	N.C. DEPARTMENT OF REVENUE	7.000	4.000	2.000	1.000
750	N.C. DEPARTMENT OF REVENUE	7.500	4.500	2.000	1.000
800	N.C. DEPARTMENT OF REVENUE	8.000	4.500	2.500	1.000

Outstanding Credit Memo Review (10/08/2001)
A review by the Office of the State Controller (OSC) has shown that there are agencies with credit memos that have been outstanding for a long time. To help agencies in monitoring these credits a report has been placed in Systemware (XPTR, XNET, XTND) titled OSCOPX MM122-6 CREDIT MEMO LIST (X= P or F depending on region). The new report, a modification of an existing report, shows only trade vendors. The original report, the I-0004 Negative Balance Report shows all vendors and employees with a negative balance and is located in OSCOPX MM122-6 AP BALANCE/MAINT. The new report should provide a better means of reviewing outstanding credit memos to vendors. However, either report may be used to track these transactions. For advances to employees the I-0004 Negative Balance Report must be used.

All agencies should review these reports on a monthly basis to insure that there are no outstanding credits over a year old. Of course, if it is known that no more business will be done with a vendor it should be resolved right away.

OSC will be monitoring the reports to insure this is being done on a timely basis. Thank you.