News Flash!
Previous SIG News Flash Entries
NCAS Supplies
NCAS System Status
Year 2000 Status
System Purges
OSC Help Desk Changes & Information Form

Access to NCAS (06/28/2002)
The NCAS will NOT be available on Monday, 7/1/02, for inquiry or processing. All NCAS functions will be operational on 7/2/02 under normal operation hours. Production reports for both Friday and Saturday will be printed and distributed as usual and will also be available through X/PTR. The printing of accounts payable checks through TSO will not be affected by NCAS being down. Interface files submitted on 7/1 will not process until the 7/2 nightly production cycle. I.E. system availability, NCAS file access, and year-end processing will be restricted to OSC personnel on Monday, 7/1.

AP Payments and Electronic Payments (06/26/2002)
All NCAS AP payments that have been placed on hold by OSC for the past week will be  taken off hold and will be eligible for payment during tonight's production cycle. All cash management and budget requirements are still in place. Each agency must set their BCC and PCC following normal procedures for checks to be created. 

Also, please remember, today is the last day electronic payments will be processed this fiscal  year. After tonight's processing paper checks will be created. Electronic payments for Fiscal Year 2003 will commence again on Tuesday, July 2, 2002. 

New Systemware (X/PTR) Report Available (06/25/2002)
A new report is available in Systemware (XPTR) that lists all documents that have been placed on hold due to the Cash Expediture Procedures outlined in Memorandum 020038 dated June 20, 2002. This report can be found in OSCOP* AP HELD INVOICES ( * = C for P region and F for NC23 region). This report will be run daily and placed in Systemware until these procedures cease.


Change to Month-end Report Schedule (05/23/2002--Posted for the month of June also)
After evaluating the utilization of the monthly trial balance reports, the OSC has concluded that it is no
longer cost effective to run these reports as part of the MOPRE and MOCUR job series for the P and
NC23 region agencies. Since university reports are not generated except when information is
interfaced to the NCAS, the OSCOPU (university) report schedules for those entities will remain
unchanged. Beginning Monday, June 3, the following trial balance reports will no longer be available
through Systemware (X/PTR):

OSCOP* MOPRE-7 BUDGET FUND TB
OSCOP* MOPRE-7 COMPANY FUND TB
OSCOP* MOPRE-7 GASB FUND TB
OSCOP* MOCUR-7 COMPANY FUND TB
OSCOP* MOCUR-7 GASB FUND TB
OSCOP* MOCUR-7 BUDGET FUND TB

Due to this report change, month-end reconciliation steps utilizing the trial balance reports will no
longer be required. Users can run any of the trial balance reports from NCAS Information Expert (IE)
GLPUBLIC library as needed. Contact the OSC Helpdesk if you need assistance running an IE
report.

Additionally, the OSC is restoring the original Box Totals report format to the MOPRE-7 BOX
TOTALS and MOCUR-7 BOX TOTALS report series. The original report format displays beginning
and ending balances for all account types.


2002 Fiscal Year Close Information (6/3/02)
The SIG has been updated with the new "Agency End of Year Calendar & Checklist" for the 2002 fiscal year close. Also posted on the SIG are the Saturday and holiday operating hours for June through October. Both sites can be accessed at http://www.osc.state.nc.us/sigdocs/sig_docs/sigYear_End_Activities.html.

SBM Information (6/3/02)
The Suspended Batch Validation Errors report will be run on a daily basis for the month of June to provided agencies information about detail line errors in prior year accrual reversal (future dated 06/30) SBM file batches.  The report alerts each agency to corrections or accounting distribution validations/activations that are needed to avoid suspense entries when the batches are posted during the Year Open process.  It is located in X/PTR under the report name OSCOP* GL EOY SBM VALIDATE ERROR.