IMPORTANT NOTICE

The 1099's have been sent to the IRS for 2001 and we are ready to begin making some changes for next year.

In the past the North Carolina Accounting System (NCAS) was set up to print lines 1 and 3 of the vendor address on 1099's.  Next year we will be printing address lines 2 and 3.  Address line 1 will be used for an additional or continuation of the vendor name.  This will allow vendors with long or multiple names to print correctly on checks.  Because of this change, the information on address lines 1 and 2 must be switched in the NCAS.  The OSC will be programmatically switching all vendors that are currently in the NCAS.  Agencies with non shared entities that should NOT have these address lines switched must notify OSC  by May 1, 2002.  This means you have already taken steps to switch the address lines manually.

As part of this change the  Vendor Shortname Lookup (VSL) screen will be modified to display address lines 2 and
3 instead of lines 1 and 3.

Agencies that feed NCAS  vendor data through an interface must make changes to the interface so that the names
and addresses will go to the correct location for 1099 reporting.

These changes will be effective as of  Monday morning  June 3, 2002.

After June 3, all AP personnel entering vendors must be sure they are aware of this change so that they will enter all
new vendors,  especially 1099 applicable vendors, with this change in mind.

Please call Rick Pieringer at 981-5428 or E-mail  rpiering@mail.osc.state.nc.us with any questions you have concerning this matter.  Thanks.