Effective Date: 07/01/05

Leave Without Pay

It is the policy of the State of North Carolina to comply with all applicable federal and state regulations regarding leave without pay.

State Personnel Manual - Section 5 - Leave

The State Personnel Manual - Section 5 governs the State's policy on Leave Without Pay.

Employees in full-time or part-time (half-time or more) permanent, probationary, trainee, or time-limited appointments are eligible for Leave Without Pay.

The agency Personnel Office is responsible for submitting a PD-105 form to the agency Payroll Office as documentation for removing the employee from the payroll. The PD-105 must indicate that removal is for leave without pay (LWOP) and provide the effective date of leave.

If an employee works 50% or more of the work days of the month in which the employee goes on LWOP, then the agency is responsible for the employee's insurance premium cost in the subsequent month. State holidays that occur after the leave is effective are not included in the computation of total work days in a month.

While on leave without pay the employee may continue coverage under the State's health insurance program by paying the full premium cost (no contribution by the State). During the leave period, it is the responsibility of the employee to make direct payment for any deduction that may have been automatically deducted from his or her pay prior to electing leave without pay status.

It is the employing agency's responsibility to collect the insurance premium cost from the employee. Premiums received from the employee are deposited to the appropriate Health Benefits Payable account, 2119304XX, and accounts payable payments are coded to the same account. The Central Payroll Division has no responsibility for these payments.

Note:  4XX represents the Central Payroll System deduction code for the insurance carrier.

This policy applies to all State entities.

There are no exceptions to this policy.

There are no special terms for this policy.