Overview of Personnel Action Forms Processing
The online Personnel Management Information System (PMIS) is designed to electronically route personnel action forms from the originating agency's personnel office to its final destination, the Payroll System. PMIS uses a series of queues to manage the flow of these electronic forms. As each step is completed in the approval process for a personnel action form, the system electronically moves that form to the next appropriate queue. This process continues until all approvals are complete and the form reaches the Payroll Queue, where payroll staff enter the changes in the Payroll System.
Until recently, the electronic
flow of personnel action forms stopped with the budget officer's approval,
at which point a paper copy of the approved personnel action form was generated
and sent to the agency's payroll office. With the recent development of
an electronic link between the PMIS and Payroll systems, the steps involved
in processing a personnel action form have changed for agency payroll offices.
Information and forms now flow through PMIS to an electronic queue which
payroll staff can access. The current flow of personnel action forms
is shown below:
| Agency Personnel Office: | Personnel action form is
created in PMIS and approved by the agency's Personnel Officer (A large
agency may have multiple levels of approval for the form before this step
is completed.)
When approved, form moves electronically to OSP's Queue. |
| Office of State Personnel: | Form is reviewed and approved,
if appropriate. (Certain transactions do not require OSP approval
and may be approved at the agency's section, division, or departmental
level. In these cases, the form is posted to the personnel history
files in PMIS and routed directly to a budget queue after the appropriate
level of approval has occurred within the agency.)
When approved, form moves electronically to the agency's Budget Queue. |
| Agency Budget Office: | Form is reviewed and approved,
if appropriate.
When approved, form moves electronically to the agency's Payroll Queue. |
| Agency Payroll Office: | Electronic form is reviewed through PMIS and posted to the Payroll system. Form is marked by the agency's payroll office as completed and drops off the pending forms list in PMIS. |
The electronic link of the
Payroll system to PMIS provides several advantages. It facilitates
access to the PMIS history screens by eliminating the need to login/logout
of the Payroll System and provides real-time information on the status
of pending personnel action forms. Specific personnel action forms,
such as PD-105, PD-135, and PD-118 forms will no longer be printed and
sent to payroll offices but will be available online through the PMIS/Payroll
interface.