NCAS
 
OSC FY 2001-2002 NCAS JULY MONTHLY OPERATIONS
CALENDAR FOR PERIOD 01, ENDING 7/31/2001
ACTIVITY SYSTEM DATE COMMENTS
Close system to users ALL 7/2 System access is restricted to OSC at close of business on June 30 in order to process new year open activities.
Open Fiscal Year 2002 ALL 7/2 Fiscal Year 2002 and July (Period 01) are opened.
Multiyear Programs PS 7/2 OSC runs Multiyear program C-PS-CHANGE-FUTURE-PO as part of year end process.
Production Regions Down ALL 7/2 Production regions unavailable to users
Modify the DSS MDC's to include 2001 DSS 7/2 Parameters, fiscal structure, and download jobs are modified.
Audit Tape GL 7/2 - 7/31 FY 2001 cash basis audit tape (periods 1-12) are made on request after cash is certified and closed. 
Adobe reports for CAFR 11A, 30, 57 are sent to agencies and Central Managers DSS 7/2 - 7/31 These reports are updated nightly.
DSS Processing DSS 7/2 -09/30 GASB MDC's are created first.
Close prior periods ALL 7/2 June 29 and June 30 (Periods 12 and 13) are closed.
Restore User Access ALL 7/3 System up and ready for use.
Electronic vendor payments are resumed ALL 7/3 OSC re-activates all electronic vendors.
Pre-Month End Reports GL 7/3 Pre-month end (cash basis) reports available in X/PTR.
Month End Certification (June Only) GL 7/3 Month End Certification OSCOP* MOCEY.
The modified CAFR and CASH reports and Comparative CAFR reports are sent to agencies and Central Managers DSS 7/3 New reports are sent to agency LANs.
EOY Trial Balances for fiscal year 2001 are generated GL 7/3 June 30 (thirteenth month) trial balances are available daily in X/PTR under: OSCOP* GL EOY TB/BUDGET OSCOP* GL EOY TB/BUDGET FUND OSCOP* GL EOY TB/GASB OSCOP* GL EOY TB/GASB FUND 
Health Benefits Interface FC 7/3 Monthly Health Benefits Interface is run.
Cash Carry Forward ALL 7/3 - 7/10 Perform cash carry forward procedures.
Change dates GED AP 7/3 - 7/10 Request OSC to change date on GED screen to process cash carry forward checks. Manual carry forward check must have a June 29 effective date. 
Certify Final Budgetary Reports ALL 7/3 - 7/17 Certified June cash basis reports due to Central Managers.
Automated Accrual Reversals ALL 7/3 - 7/13 Verify prior fiscal year accrual reversals have been released from SBM.
Manual Reversing Entries BC 7/3 - 7/13 Key and update any manual accrual reversing entries.
Flag AP accruals for automated postings  AP 7/3 - 7/31 Use accrual indicators to flag Accounts Payable invoices for posting back to June 30.
Flag AR accruals for automated postings BC 7/3 - 7/31 Use BC documents to flag Accounts Receivable accruals for posting back to June 30.
Manual Accruals BC 7/3 - 8/16 Post manual accruals and adjustments for fiscal year ended June 30.
Holiday ALL 7/4 System down for July 4th holiday.
PI accruals and Payroll Interface - Cancellation / Rewrite FC 7/5 Verify automated payroll cancellation / rewrite accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Fixed Asset Monthly Update FA 7/6 Fixed Asset monthly update process for June. Includes depreciation cycle.
Saturday Hours  ALL 7/7 Production regions up for keying transactions from 8 a.m. until 3 p.m. with a production cycle update.
PI accruals and Payroll Interface - Mid-month FC 7/10 Verfiy automated payroll mid-month accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
FY 2001 Cash Close ALL 7/10 Final day to process cash entries in the Cash Management System. Post the fourth quarter allotment reversion entry to NCAS with an effective date of June 30.
Asset Transfers FA 7/13 Deadline for submitting FY 2001 asset transfers to OSC Client Support.
Check Reconciliation AP 7/13 Check reconciliation tape posted during production run.
Inventory Recalculation IN 7/14 Inventory Recalculation special request for July.
Saturday Hours  ALL 7/14 Production regions up for keying transactions from 8 a.m. until 3 p.m. with a production cycle update.
PI accruals and Payroll Interface - Cancellation / Rewrite FC 7/18 Verify automated payroll cancellation / rewrite accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Saturday Hours  ALL 7/21 Production regions up for keying transactions from 9 a.m. to 2 p.m.
Inventory Recalculation IN 7/21 Inventory Recalculation third Saturday of every month. 
PI accruals and Payroll Interface - Monthly FC 7/27 Verify automated payroll monthly accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Saturday Hours  ALL 7/28 Production regions up for keying transactions from 9 a.m. to 2 p.m.
Non-system Checks AP 7/31 Process non-system check deletes and cancellations.
Verify Payroll Accruals GL 7/31 Verify automated payroll accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Fixed Assets Monthly Update FA In August Fixed Asset monthly update process for July will occur on 8/15.
Automated Closing of PO's MM 7/31 Automated closing of applicable PO's to receiving. 
Reinitialize AR YTD  AR 7/31 The Accounts Receivable YTD journal file, RK659 input file, is reinitialized. DMA and ITS only.
Open Next Period GL 7/31 August (Period 02) is opened.