NCAS
OSC FY 2000-2001 NCAS JUNE MONTHLY OPERATIONS 
CALENDAR FOR PERIODS 12, ENDING 06/29/2001 and 13, ENDING 06/30/2001
ACTIVITY SYSTEM DATE COMMENTS
Close prior period GL 6/1 May (Period 11) is closed. 
Update budget MDC's for Fiscal Research DSS 6/1 Multi-year budget MDC's are needed for September, December, March, and June.
Pre-month end reports GL 6/1 Pre-month end reports available in XPTR.
Health Benefits Interface FC 6/1 Run monthly Health Benefits Interface.
FA EOY Letter FA 6/1 FA users notified of EOY tasks and schedule.
Convert open requisitions to PO's PS 6/1 - 6/30 Convert all open requisitions to PO's. Verify by running IE report C-U-PS-REQUISITION-AGING.
SBM Validation Report GL 6/1 - 6/30 SBM validation report is available daily in XPTR group OSCOP* GL EOY SBM VALIDATION or run C-U-SBM-VALIDATION-REPORT in the GLPUBLIC library.
Validate PO's Multi-Year Indicators PS 6/1 - 6/30 Run IE report C-U-PS-LIST-FUTURE-PO and make any necessary corrections to the multi-year indicators. Anything that is not a 02 will not be converted to a current encumbrance in the next fiscal year. Review anything with a prior year indicator.
Override Payment Terms to pay invoices by June 29 AP 6/1 - 6/30 Override payment terms on invoices to pay by June 29. All AP transactions to be paid from current year appropriations must have a date no later than June 29.
Delete all requisition headers and purchase order headers with no attached lines PS 6/1 - 6/30 Use the C-U-PS-REQ-MAINT report to list all requisition headers with no attached lines and C-U-PS-PO-MAINT-REPORT to list all purchase order headers with no attached lines.
Manually close all purchase orders where no more activity (receiving or invoicing) will take place PS 6/1 - 6/30 The NCAS closes these automatically only when payments are within tolerances. EFF agencies can use report C-U-AP-INVOICE-STATUS (in the APPUBLIC library) to help identify candidates for manual closing. There is no report to help non-EFF agencies that do not use online receiving.
Saturday Hours ALL 6/2 Production regions up for keying transactions from 9 a.m. to 2 p.m.
Inventory Recalculation IN 6/2 Inventory recalculation first Saturday of every month.
Payroll Interface FC 6/5 Run payroll interface - Cancellation / Rewrite.
Saturday Hours ALL 6/9 Production regions up for keying transactions from 9 a.m. to 2 p.m.
Check Reconciliation AP 6/11 Check reconciliation tape is posted during production run.
Payroll Interface FC 6/12 Run payroll interface - Mid-month.
Certified Reports GL 6/13 Certified reports for May run tonight (9th working day).
CI budget codes requisitions for CIs funded by bond appropriations
CMCS
6/14
 Capital Improvement funded by bond appropriations requisitions must be submitted by 11:00am on this date.
Saturday Hours ALL 6/16 Production regions up for keying transactions from 9 a.m. to 2 p.m.
Inventory Recalculation IN 6/16 Inventory recalculation third Saturday of every month.
Zero $ Invoices Extracted AP 6/15- 6/30 Bank Account Policy is updated to post zero $ invoices to GL. Agencies should watch for zero $ checks.
No new companies added until the new fiscal year is opened GL 6/18- 6/30 Company build requires multiple production runs and may interfere with year close.
Cash transfers for CI reversions CMCS 6/18 Cash transfers should be received by OSC by 11:00 a.m. for CI reversions to the general fund.
CI budget codes requisitions for other CIs ALL 6/19 Capital Improvement budget codes requisitions must be submitted by this date.
Payroll Interface FC 6/20 Run payroll interface - Cancellation / Rewrite.
No new 2001 budget funds added until new fiscal year is opened
GL
6/21
 If 2001 budget fund is added before new fiscal year is opened, 2002 budget fund should also be added.
CI Certified Reports due to Central Managers ALL 6/22 Certified CI reports for June are due to Central Managers on this date.
FY 2002 company/fund table is created. GL 6/22 FY2002 budget funds will appear on the Batch Proof List.
Saturday Hours ALL 6/23 Production regions up for keying transactions from 9 a.m. to 2 p.m. 
Payroll Interface FC 6/27 Run Payroll Interface - Monthly.
DAS Checks AP 6/28 Process DAS check deletes and cancellations.
Travel advances closed out. AP 6/28 All permanent and temporary travel advances need to be closed.
Agencies end all BC documents BC 6/28 End all FY 2001 unfinished BC documents: ON HOLD AWAITING COMPLETION, ON HOLD AWAITING APPROVAL, and IN PROGRESS.
Last day for processing electronic vendor payments until the next fiscal year is opened.
ALL
6/28
 OSC inactivates all electronic vendors.
Agencies reconcile all clearing accounts GL 6/28 All clearing accounts should have a zero balance before certification.
Agencies need to clear suspense GL 6/28 All suspense accounts should have a zero balance before certification.
Suspended Batch Master should be reviewed GL 6/28 All FY 2001 SBM entries need to be corrected and released or deleted.
Cash transfers should be received by OSC by 11a.m. (refer to comments)
CMCS
6/29
 Funds for sale of surplus property, net proceeds from sale, lease or rental. NCAS effective date should be June 29.
Saturday Hours ALL 6/30 Production regions up for keying transactions from 8 a.m. to 3 p.m. with a production cycle update. 
Imprest cash should be reimbursed and closed out. AP 6/30 Imprest cash should be reimbursed and closed out.
Last Check Run for FY2001. AP 6/30 Last day to request a check run. PCC Payment date must be no later than June 29.
Fixed Assets Monthly Update FA In July Fixed Asset monthly update process for June will occur on July 6.
Automated closing of PO's PS 6/30 Automated closing of applicable PO's to receiving. 
End of Month & Open Period 13 (06/30/2001) ALL 6/30 A complete production cycle is run to process the final cash basis activities for June and the thirteenth period is opened.