| OSC FY 2002
- 2003 NCAS SEPTEMBER MONTHLY OPERATIONS |
| CALENDAR
FOR PERIOD 03, ENDING 09/30/2002 |
|
Note: Please
see the Emergency
Special Hours Request procedures if you need to request additional
production cycles
|
| ACTIVITY |
SYSTEM |
DATE |
COMMENTS |
| Labor Day Holiday Hours |
ALL |
9/2 |
Production regions up for
keying transactions only from 7 a.m. to 3 p.m. WITH NO CLIENT SUPPORT. |
| Escheat Notification |
AP |
9/2 |
Escheat checks
due to State Treasurer's Office by 11/1/02. Due Diligence letters should
have already been mailed. Click on the following link for escheat procedures
from the State Treasurer's Office:
http://ncdst-webt.treasurer.state.nc.us/ASD/frescheat.htm
|
| 1099 |
AP |
9/2 |
Verify Monthly
Reports for any necessary corrections. |
| Close prior period |
GL |
9/3 |
August (Period
03) is closed. |
| Adobe reports
for CAFR 11A, 30, 57 are sent to agencies and Central Managers |
DSS |
9/3 |
These reports
are to be updated nightly. SAD will notify when to stop the updates of
the Adobe reports. |
| Pre-Month End
Reports |
GL |
9/3 |
Pre-month end
reports (MOPRE) available in X/PTR; Current month end reports (MOCUR) discontinued. |
| Health Benefits
Interface |
FC |
9/3 |
Run monthly Health
Benefits interface. |
| Payroll Interface |
FC |
9/5 |
Run Payroll Interface
- Cancellation / Rewrite. |
| Fixed Assets
Monthly Update |
FA |
9/5 |
Fixed Asset monthly
update process for August, includes depreciation. |
| IT Project Reports |
GL |
9/6 |
IT project reports
in XPTR |
| Inventory Recalculation |
IN |
9/7 |
Inventory recalculation
first Saturday of every month. |
| Saturday Hours |
ALL |
9/7 |
Production regions
up for keying transactions from 7 a.m. to 3 p.m. with no production cycle
update. CLIENT SUPPORT AVAILABLE ONLY FROM 9 A.M. TO 2 P.M. |
| Payroll Interface |
FC |
9/10 |
Run Payroll Interface
- Mid-Month. |
| Check Reconciliation |
AP |
9/11 |
Check Reconciliation
tape is posted during production run. |
| IT Project Reports |
GL |
9/13 |
IT project reports
in XPTR |
| Certified Reports |
GL |
9/13 |
Certified reports
for August run tonight (9th working day). |
| Saturday Hours |
ALL |
9/14 |
Only online inquiry
available. NO CLIENT SUPPORT AVAILABLE. |
| Payroll Interface |
FC |
9/18 |
Run Payroll Interface
- Cancellation / Rewrite. |
| IT Project Reports |
GL |
9/19 |
IT project reports
in XPTR |
| NO
PRODUCTION CYCLE |
ALL |
9/20 |
NO
PRODUCTION CYCLE UPDATE (see
Memo dated August 16, 2002) |
| Inventory Recalculation |
IN |
9/21 |
Inventory recalculation
third Saturday of every month. |
| Saturday Hours |
ALL |
9/21 |
Production regions
up for keying transactions from 7 a.m. to 3 p.m. CLIENT SUPPORT AVAILABLE
ONLY FROM 9 A.M. TO 2 P.M. |
| Current Month
End Reports |
GL |
9/24 |
Current month
end reports (MOCUR) available in XPTR; Pre-month end reports (MOPRE) discontinued |
| Payroll Interface |
FC |
9/26 |
Run Payroll Interface
- Monthly Payroll. |
| IT Project Reports |
GL |
9/26 |
IT project reports
in XPTR |
| NO
PRODUCTION CYCLE |
ALL |
9/27 |
NO
PRODUCTION CYCLE UPDATE (see
Memo dated August 16, 2002) |
| NCAS Saturday
Hours |
ALL |
9/28 |
Production regions
up for keying transactions from 7 a.m. to 3 p.m. CLIENT SUPPORT AVAILABLE
ONLY FROM 9 A.M. TO 2 P.M. |
| Balancing to
Available Funds Report |
BC |
9/30 |
Run the Balancing
to Available Funds (BC950) report in XPTR |
| Non-System Checks |
AP |
9/30 |
Process Non-System
check deletes and cancellations. |
| Fixed Assets
Monthly Update |
FA |
9/30 |
Fixed Asset monthly
update process for September, includes depreciation. |
| Automated closing
of PO's |
PS |
9/30 |
Automated closing
of applicable PO's to receiving. |
| Open next period |
GL |
9/30 |
October (Period
04) is opened. |
