NCAS
OSC FY '04/05 NCAS JULY MONTHLY OPERATIONS
CALENDAR FOR PERIOD 1, ENDING 07/31/04
ACTIVITY SYSTEM DATE COMMENTS
NCAS system unavailable
 ALL  07/01/04 NCAS system down for year-end processing.
Open Fiscal Year 2005
ALL  07/01/04 Fiscal Year 2005 and July (period 01) are opened.
2005 Multi-Year Programs
 PS  07/01/04 OSC runs multi-year program C-PS-CHANGE-FUTURE-PO as part of the year end process.
Close prior periods ALL  07/01/04 June 29 and June 30 (periods 12 and 13) are closed.
Adobe reports for CAFR 11A, 30, 57 are sent to agencies and Central Managers DSS 7/1-7/31/04 DSS reports are updated nightly.
Fixed Asset Monthly Update FA  07/02/04 Fixed Asset monthly update process for June; includes depreciation cycle.
The modified CAFR and CASH reports and Comparative CAFR reports are sent to agencies and Central Managers DSS  07/02/04 New reports are sent to agency LANs
Electronic vendor payments are resumed ALL  07/02/04 OSC re-activates all electronic vendors.
Pre-Month End Reports GL  07/02/04 Pre-Month end (MOPRE) reports available in X/PTR from 7/2 through 7/31
Month End Certification (June Only) GL  07/02/04 Month End Certification reports for June 29 available in OSCOP* MOCEY
EOY Trial Balances for fiscal year 2004 are generated GL  07/02/04 Begin reviewing June 30 (thirteenth month) trial balances available daily in X/PTR under: OSCOP*GL EOY TB/BUDGET
OSCOP*GL EOY TB/BUDGET FUND
OSCOP*GL EOY TB/GASB
OSCOP*GL EOY TB/GASB FUND
Health Benefits Interface FC  07/02/04 Monthly Health Benefits interface is run.
Cash Carry Forward ALL 7/2-7/8/04 Perform cash carry forward procedures.
Change dates GED AP 7/2-7/8/04 Request OSC to change date on GED screen to process cash carry forward checks.  Manual carry forward checks must have a June 29 effective date.
Automated Accrual Reversals ALL 7/2-7/13/04 Verify prior fiscal year accrual reversals have been released from SBM.
Manual Reversing Entries BC 7/2-7/13/04 Key and update any manual accrual reversing entries.
Deadline for Certifying Final Budgetary Reports
ALL 7/2-7/15/04 Certified June cash basis reports due to Central Managers
Audit Tape available GL 7/2-7/30/04 FY 2004 cash basis audit tape (periods 1-12) are made on request after cash is certified and closed.
Flag AP accruals for automated postings to June 30 AP 7/2-7/30/04 Use accrual indicators to flag Accounts Payable invoices for posting back to June 30.
Flag AR accruals for automated postings to June 30 BC 7/2-7/30/04 Use BC documents to flag Accounts Receivable accruals for posting back to June 30.
Manual Accruals
 BC 7/2-8/13/04 Post manual accruals and adjustments for fiscal year ended June 30.
Inventory Recalculation IN   07/03/04 Inventory Recalculation 1st and 3rd Saturday of every month
Saturday Hours ALL   07/03/04 Production regions up for keying transactions from 8 a.m. until 3 p.m. with a production cycle update. 
Holiday ALL 07/05/04 System Down for 4th of July Holiday.
NCAS system available ALL   07/06/04 System up and ready for use.
IT Project Reports GL   07/06/04 IT Project Reports available in XPTR.
Balancing to Available Funds Report BC   07/06/04 Balancing to Available Funds (BC950) report available in XPTR.
Payroll Interface and PI accruals FC   07/06/04 Run Payroll Interface - Cancellation/Rewrite; verify automated payroll accruals from the statewide payroll interface.  Adjustments must be entered manually as BC documents with a 33 type document ID.
FY 2004 Cash Close ALL   07/08/04 Final day to process cash entries in the Cash Management System for June.  Post the fourth quarter allotment reversion entry to NCAS with an effective date of June 30.
Deadline for transferring Fixed Assets FA   07/09/04 Deadline for submitting FY 2004 asset transfers to OSC Client Support.
Saturday Hours ALL   07/10/04 Production regions up for keying transactions from 8 a.m. until 3 p.m. with a  production cycle update.
IT Project Reports
GL    07/12/04 IT Project Reports available in XPTR.
Balancing to Available Funds Report BC    07/12/04 Balancing to Available Funds (BC950) report available in XPTR.
Payroll Interface and PI accruals
 FC   07/12/04 Run Payroll Interface - Mid-month; verify automated payroll accruals from the statewide payroll interface.  Adjustments must be entered manually as BC documents with a 33 type document ID.
Check Reconciliation AP   07/14/04  Check reconciliation tape posted during production run.
Saturday Hours ALL    07/17/04 Production regions up for keying transactions from 9 a.m. until 2 p.m. with no production cycle update.  No NCAS Helpdesk Support Available.
Inventory Recalculation IN   07/17/04 Inventory Recalculation 1st and 3rd Saturday of every month.
IT Project Reports GL   07/19/04 IT Project Reports available in XPTR.
Balancing to Available Funds Report BC   07/19/04 Balancing to Available Funds (BC950) report available in XPTR.
Payroll Interface and PI accruals
FC    07/20/04 
 Run Payroll Interface - Cancellation/Rewrite; verify automated payroll accruals from the statewide payroll interface.  Adjustments must be entered manually as BC documents with a 33 type document ID.
Saturday Hours ALL    07/24/04 Production regions up for keying transactions from 9 a.m. until 2 p.m. with no production cycle update.  No NCAS Helpdesk Support Available.
IT Project Reports GL    07/26/04 IT Project Reports available in XPTR.
Balancing to Available Funds Report BC   07/26/04 Balancing to Available Funds (BC950) report available in XPTR.
Current Month End Reports GL    07/26/04 Current month end reports (MOCUR) available in XPTR from 7/23 - 7/30.
Payroll Interface and PI accruals
FC   07/28/04 Run Payroll Interface - Monthly Payroll; verify automated payroll accruals from the statewide payroll interface.  Adjustments must be entered manually as BC documents with a 33 type document ID.
Non-system Checks AP   07/30/04 Process non-system check deletes and cancellations.
Automated Closing of PO's
MM    07/30/04 Automated closing of applicable PO's to receiving.
Reinitialize AR YTD AR    07/30/04 The Accounts Receivable YTD journal file, RK659 input file, is reinitialized.  DMA,  DPI and ITS only. 
Open Next Period
GL    07/30/04 August 2004 (period 02) is opened. 

Saturday Hours ALL   07/31/04 Production regions up for keying transactions from 9 a.m. until 2 p.m. with no production cycle update.  No NCAS Helpdesk Support Available.
Fixed Assets Monthly Update
FA  In August
Fixed Asset monthly update process for July will occur on 8/18.