NCAS
OSC FY 2003-2004 NCAS JULY MONTHLY OPERATIONS
CALENDAR FOR PERIOD 01, ENDING 7/31/2003
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ACTIVITY SYSTEM DATE COMMENTS
Close system to users ALL 7/1 System access is restricted to OSC at close of business on June 30 in order to process new year open activities.
NCAS Production Regions Down ALL 7/1 NCAS production regions unavailable to users
Open Fiscal Year 2004 ALL 7/1 Fiscal Year 2004 and July (period 01) are opened.
Multi-Year Programs PS 7/1 OSC runs multi-year program C-PS-CHANGE-FUTURE-PO as part of year end process.
Balancing to Available Funds Report BC 7/1 Balancing to Available Funds (BC950) report available in XPTR
Audit Tape GL 7/1 - 7/31 FY 2003 cash basis audit tape (periods 1-12) are made on request after cash is certified and closed.
Adobe reports for CAFR 11A, 30, 57 are sent to agencies and Central Managers DSS 7/1 - 7/31 DSS reports are updated nightly.
DSS Processing DSS 7/1 - 9/30 GASB MDC's are created first.
Close prior periods ALL 7/1 June 29 and June 30 (periods 12 and 13) are closed.
Restore User Access ALL 7/2 System up and ready for use.
Electronic vendor payments are resumed ALL 7/2 OSC re-activates all electronic vendors.
Pre-Month End Reports GL 7/2 Pre-month end (MOPRE) reports available in X/PTR from 7/2 through 7/31; current month end reports (MOCUR) discontinued.
Month End Certification (June Only) GL 7/2 Month End Certification reports for June 29 available in OSCOP* MOCEY.
The modified CAFR and CASH reports and Comparative CAFR reports are sent to agencies and Central Managers DSS 7/2 New reports are sent to agency LANs.
EOY Trial Balances for fiscal year 2003 are generated GL 7/2 June 30 (thirteenth month) trial balances are available daily in X/PTR under: OSCOP* GL EOY TB/BUDGET OSCOP* GL EOY TB/BUDGET FUND OSCOP* GL EOY TB/GASB OSCOP* GL EOY TB/GASB FUND
Health Benefits Interface FC 7/2 Monthly Health Benefits Interface is run.
Cash Carry Forward ALL 7/2 - 7/8 Perform cash carry forward procedures.
Change dates GED AP 7/2 - 7/8 Request OSC to change date on GED screen to process cash carry forward checks. Manual carry forward checks must have a June 29 effective date.
Automated Accrual Reversals ALL 7/2 - 7/11 Verify prior fiscal year accrual reversals have been released from SBM.
Manual Reversing Entries BC 7/2 - 7/11 Key and update any manual accrual reversing entries.
Flag AP accruals for automated postings AP 7/2 - 7/31 Use accrual indicators to flag Accounts Payable invoices for posting back to June 30.
Flag AR accruals for automated postings BC 7/2 - 7/31 Use BC documents to flag Accounts Receivable accruals for posting back to June 30.
Manual Accruals BC 7/2 - 8/15 Post manual accruals and adjustments for fiscal year ended June 30.
Payroll Interface and PI accruals FC 7/3 Run Payroll Interface - Cancellation / Rewrite; verify automated payroll accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Holiday ALL 7/4 System down for 4th of July holiday.
Saturday Hours ALL 7/5 Production regions up for keying transactions from 8 a.m. until 3 p.m. with a production cycle update.
IT Project Reports GL 7/7 IT project reports available in XPTR.
Fixed Asset Monthly Update FA 7/3 Fixed Asset monthly update process for June; includes depreciation cycle.
FY 2003 Cash Close ALL 7/8 Final day to process cash entries in the Cash Management System for June. Post the fourth quarter allotment reversion entry to NCAS with an effective date of June 30.
Payroll Interface and PI accruals FC 7/10 Run Payroll Interface - Mid-month; verify automated payroll accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Check Reconciliation AP 7/10 Check reconciliation tape posted during production run.
Asset Transfers FA 7/11 Deadline for submitting FY 2003 asset transfers to OSC Client Support.
Inventory Recalculation IN 7/12 Inventory Recalculation special request for July.
Saturday Hours ALL 7/12 Production regions up for keying transactions from 8 a.m. until 3 p.m. with a production cycle update.
Certify Final Budgetary Reports ALL 7/14 Deadline for certifying month end reports (9th working day.)
IT Project Reports GL 7/14 IT project reports available in XPTR.
Payroll Interface and PI accruals FC 7/18 Run Payroll Interface - Cancellation / Rewrite; verify automated payroll accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Saturday Hours ALL 7/19 Production regions up for keying transactions from 9 a.m. to 2 p.m.
Inventory Recalculation IN 7/19 Inventory Recalculation third Saturday of every month.
IT Project Reports GL 7/21 IT project reports available in XPTR.
Current Month End Reports GL 7/22 Current month end reports (MOCUR) available in XPTR.
Saturday Hours ALL 7/26 Production regions up for keying transactions from 9 a.m. to 2 p.m.
IT Project Reports GL 7/28 IT project reports available in XPTR.
Payroll Interface and PI accruals FC 7/29 Run Payroll Interface - Monthly Payroll; verify automated payroll accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Non-System Checks AP 7/31 Process non-system check deletes and cancellations.
Automated Closing of PO's MM 7/31 Automated closing of applicable PO's to receiving.
Reinitialize AR YTD AR 7/31 The Accounts Receivable YTD journal file, RK659 input file, is reinitialized. DMA, DPI and ITS only.
Open Next Period GL 7/31 August 2003 (period 02) is opened.
Fixed Assets Monthly Update FA In August Fixed Asset monthly update process for July will occur on 8/20.