NCAS
 
OSC FY 2002-2003 NCAS JULY MONTHLY OPERATIONS
CALENDAR FOR PERIOD 01, ENDING 7/31/2002
ACTIVITY SYSTEM DATE COMMENTS
Close system to users ALL 7/1 System access is restricted to OSC at close of business on June 29 in order to process new year open activities.
Open Fiscal Year 2003 ALL 7/1 Fiscal Year 2003 and July (Period 01) are opened.
Multiyear Programs PS 7/1 OSC runs Multiyear program C-PS-CHANGE-FUTURE-PO as part of year end process.
Production Regions Down ALL 7/1 Production regions unavailable to users
Modify the DSS MDC's to include 2002 DSS 7/1 Parameters, fiscal structure, and download jobs are modified.
Audit Tape GL 7/1 - 7/31 FY 2002 cash basis audit tape (periods 1-12) are made on request after cash is certified and closed. 
Adobe reports for CAFR 11A, 30, 57 are sent to agencies and Central Managers DSS 7/1 - 7/31 These reports are updated nightly.
DSS Processing DSS 7/1 -9/30 GASB MDC's are created first.
Close prior periods ALL 7/1 June 29 and June 30 (Periods 12 and 13) are closed.
Restore User Access ALL 7/2 System up and ready for use.
Electronic vendor payments are resumed ALL 7/2 OSC re-activates all electronic vendors.
Pre-Month End Reports GL 7/2 Pre-month end (cash basis) reports available in X/PTR.
Month End Certification (June Only) GL 7/2 Month End Certification reports for June 29 available in OSCOP* MOCEY.
The modified CAFR and CASH reports and Comparative CAFR reports are sent to agencies and Central Managers DSS 7/2 New reports are sent to agency LANs.
EOY Trial Balances for fiscal year 2001 are generated GL 7/2 June 30 (thirteenth month) trial balances are available daily in X/PTR under: OSCOP* GL EOY TB/BUDGET OSCOP* GL EOY TB/BUDGET FUND OSCOP* GL EOY TB/GASB OSCOP* GL EOY TB/GASB FUND 
Health Benefits Interface FC 7/2 Monthly Health Benefits Interface is run.
Cash Carry Forward ALL 7/2 - 7/8 Perform cash carry forward procedures.
Change dates GED AP 7/2-7/9 Request OSC to change date on GED screen to process cash carry forward checks. Manual carry forward check must have a June 29 effective date. 
Certify Final Budgetary Reports ALL 7/2-7/16 Certified June cash basis reports due to Central Managers.
Automated Accrual Reversals ALL 7/2-7/12 Verify prior fiscal year accrual reversals have been released from SBM.
Manual Reversing Entries BC 7/2-712 Key and update any manual accrual reversing entries.
Flag AP accruals for automated postings  AP 7/2-7/31 Use accrual indicators to flag Accounts Payable invoices for posting back to June 30.
Flag AR accruals for automated postings BC 7/2-7/31 Use BC documents to flag Accounts Receivable accruals for posting back to June 30.
Manual Accruals BC 7/2-8/15 Post manual accruals and adjustments for fiscal year ended June 30.
Payroll Interface and PI accruals FC 7/3 Run Payroll Interface - Cancellation / Rewrite; verify automated payroll accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Holiday ALL 7/4 System down for July 4th holiday.
IT Project Reports GL 7/5 IT project reports available in XPTR.
Fixed Asset Monthly Update FA 7/5 Fixed Asset monthly update process for June. Includes depreciation cycle.
Saturday Hours  ALL 7/6 Production regions up for keying transactions from 8 a.m. until 3 p.m. with a production cycle update.
FY 2002 Cash Close ALL 7/8 Final day to process cash entries in the Cash Management System. Post the fourth quarter allotment reversion entry to NCAS with an effective date of June 30.
Payroll Interface and PI accruals FC 7/10 Run Payroll Interface - Mid-month; verify automated payroll accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
IT Project Reports GL 7/12 IT project reports available in XPTR.
Asset Transfers FA 7/12 Deadline for submitting FY 2002 asset transfers to OSC Client Support.
Check Reconciliation AP 7/12 Check reconciliation tape posted during production run.
Inventory Recalculation IN 7/13 Inventory Recalculation special request for July.
Saturday Hours  ALL 7/13 Production regions up for keying transactions from 8 a.m. until 3 p.m. with a production cycle update.
Payroll Interface and PI accruals FC 7/18 Run Payroll Interface - Cancellation / Rewrite; verify automated payroll accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
IT Project Reports GL 7/19 IT project reports available in XPTR.
Saturday Hours  ALL 7/20 Production regions up for keying transactions from 9 a.m. to 2 p.m.
Inventory Recalculation IN 7/20 Inventory Recalculation third Saturday of every month. 
Current Month End Reports GL 7/23 Current month end reports (MOCUR) available in XPTR; Pre-month end reports (MOPRE) discontinued
IT Project Reports GL 7/26 IT project reports available in XPTR.
Saturday Hours  ALL 7/27 Production regions up for keying transactions from 9 a.m. to 2 p.m.
Payroll Interface and PI accruals FC 7/29 Run Payroll Interface - Monthly Payroll; verify automated payroll accruals from the statewide payroll interface. Adjustments must be entered manually as BC documents with a 33 type document ID.
Non-system Checks AP 7/31 Process non-system check deletes and cancellations.
Fixed Assets Monthly Update FA In August Fixed Asset monthly update process for July will occur on 8/15.
Automated Closing of PO's MM 7/31 Automated closing of applicable PO's to receiving. 
Reinitialize AR YTD  AR 7/31 The Accounts Receivable YTD journal file, RK659 input file, is reinitialized. DMA and ITS only.
Balancing to Available Funds Report  BC 7/31 Balancing to Available Funds (BC950) report available in XPTR
Open Next Period GL 7/31 August (Period 02) is opened.