| OSC FY 2004 - 2005 NCAS AUGUST MONTHLY OPERATIONS | |||
| CALENDAR FOR PERIOD 02, ENDING 08/31/2004 | |||
| ACTIVITY | SYSTEM | DATE | COMMENTS |
| Review flagged accrual reports for completeness and correctness | AP | 8/1 - 8/6/04 | All flagged accruals for
the month of July should be reviewed for accuracy and completeness. |
| Post Flagged AP Accruals | AP | 8/1 - 8/9/04 | Agencies must request the posting of these accruals. Only one processing can occur for all flagged accruals for an agency. |
| Post Items Received Not Invoiced Accruals | PS | 8/1 - 8/9/04 | Agencies must request the posting of these accruals. Only one processing can occur for all flagged accruals for an agency. |
| Post Flagged AR Accruals | BC | 8/1 - 8/9/04 | Agencies must request the posting of these accruals. Only one processing can occur for all flagged accruals for an agency. |
| IT Project Reports |
GL | 8/2/04 | IT Project Reports
available in XPTR. |
| Balancing to Available Funds Report |
BC | 8/2/04 | IT Balancing to Available Funds
(BC950) report available in XPTR. |
| Close prior period | GL | 8/2/04 | July 2004 (period 01) is closed. |
| Health Benefits Interface | FC | 8/2/04 | Run monthly Health
Benefits Interface (1st business day of month) |
| Pre-Month End Reports | GL | 8/2/04 | Pre-month end reports (MOPRE) available in X/PTR from 8/2 - 8/22. |
| Adobe reports for CAFR 11A, 30, 57 are sent to agencies and Central Managers | DSS | 8/2-8/31/04 | DSS reports are updated nightly. |
| Payroll Interface | FC | 8/4/04 | Run Payroll Interface - Cancellation / Rewrite. |
| Fixed Asset Deadline | FA | 8/6/04 | Last day to enter asset data for fiscal year ended June 30. Year ending reports are available in X/PTR under: OSCOP* FAFIN-1 YEAR END REPORTS OSCOP* FAFIN-2 YEAR END REPORTS OSCOP* FAFIN-3 YEAR END DEPR RPT THE FA SYSTEM WILL BE DOWN UNTIL AUGUST 9, 2004 |
| NCAS Saturday Hours | ALL | 8/7/04 | Production regions up
for keying transactions from 9 a.m. to 2 p.m. with no production cycle
update. FIXED ASSETS (FA) MODULE NOT AVAILABLE TO USERS. |
| Inventory Recalculation |
IN |
8/7/04 | Inventory recalculation first and third Saturday of every month. |
| Balancing to Available Funds Report | BC | 8/9/04 | Balancing to Available Funds (BC950) report available in XPTR. |
| IT Project Reports | GL | 8/9/04 | IT project reports available in XPTR |
| Begin FA Processing for FY 2005 | FA | 8/9-8/18/04 | Enter July 2004 asset information. |
| Payroll Interface | FC | 8/10/04 | Run Payroll Interface - Mid-Month. |
| Check Reconciliation | AP | 8/10/04 | Check Reconciliation tape is posted during production run. |
| Certified Reports | GL | 8/12/04 | Deadline for
pre-certifying month end reports. |
| General Ledger Purge | GL | 8/13/04 | Purge all detail General Ledger transactions through June 29, 2003 (includes GM331 and C-Detail records). |
| NCAS Saturday Hours | ALL | 8/14/04 | Production regions up
for keying transactions from 8 a.m. to 3 p.m. with a production cycle
update. |
| IT Project Reports | GL | 8/16/04 | IT project reports available in XPTR |
| Balancing to Available Funds Report | BC | 8/16/04 | Balancing to Available Funds (BC950) report available in XPTR. |
| Payroll Interface | FC | 8/18/04 | Run Payroll Interface - Cancellation / Rewrite. |
| Fixed Assets Monthly Update | FA | 8/19-9/2/04 | Fixed Asset monthly update process for August, includes depreciation cycle. |
| NCAS Saturday Hours | ALL | 8/21/04 | Production regions up
for keying transactions from 8 a.m. to 3 p.m. with a production cycle
update. (No Client Support Available) |
| Inventory Recalculation | IN | 8/21/04 | Inventory recalculation first and third Saturday of every month. |
| IT Project Reports | GL | 8/23/04 | IT project reports available in XPTR |
| Balancing to Available Funds Report | BC | 8/23/04 | Balancing to Available Funds (BC950) report available in XPTR. |
| Current Month End Reports | GL | 8/23/04 | Current month end reports (MOCUR) available in XPTR from 8/23 - 8/30. |
| Payroll Interface | FC | 8/27/04 | Run Payroll Interface - Monthly. |
| NCAS Saturday Hours | ALL | 8/28/04 | Production regions up for keying transactions from 7:00 a.m. to 3:00 p.m. with a production cycle update. (No Client Support Available) |
| NCAS Sunday Hours | ALL | 8/29/04 | No Access to system.
Production cycle updates for universities only. |
| Balancing to Available Funds Report | BC | 8/30/04 | Balancing to Available Funds (BC950) report available in XPTR. |
| IT Project Reports | GL | 8/30/04 | IT project reports available in XPTR |
| Non-System Checks | AP | 8/31/04 | Process non-system check deletes and cancellations. |
| Automated closing of PO's | PS | 8/31/04 | Automated closing of applicable PO's to receiving. |
| CAFR Statements | GL | 8/31/04 | Agency financial statements due to OSC. |
| Open next period | GL | 8/31/04 | September 2004 (period 03) is opened. |
| Fixed Assets Monthly Update | FA | In September | Fixed Asset monthly update process for August will occur on September 2. |