NCAS
OSC FY 2003 - 2004 NCAS AUGUST MONTHLY OPERATIONS
CALENDAR FOR PERIOD 02, ENDING 08/31/2003
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ACTIVITY SYSTEM DATE COMMENTS
Close prior period GL 8/1 July 2003 (period 01) is closed.
Balancing to Available Funds Report BC 8/1 Balancing to Available Funds (BC950) report available in XPTR.
Health Benefits Interface FC 8/1 Run monthly Health Benefits Interface.
Adobe reports for CAFR 11A, 30, 57 are sent to agencies and Central Managers DSS 8/1 - 8/30 DSS reports are updated nightly.
Review flagged accrual reports for completeness and correctness AP 8/1 - 8/4 All flagged accruals for the month of July should be reviewed for accuracy and completeness.
Post Flagged AP Accruals AP 8/1 - 8/8 Agencies must request the posting of these accruals. Only one processing can occur for all flagged accruals for an agency.
Post Items Received Not Invoiced Accruals PS
Post Flagged AR Accruals BC
NCAS Saturday Hours ALL 8/2 Production regions up for keying transactions from 9 a.m. to 2 p.m.
Inventory Recalculation IN 8/2 Inventory recalculation first Saturday of every month.
Pre-Month End Reports GL 8/2 Pre-month end reports (MOPRE) available in X/PTR. Current month end reports (MOCUR) discontinued
IT Project Reports GL 8/4 IT project reports available in XPTR
Payroll Interface FC 8/5 Run Payroll Interface - Cancellation / Rewrite.
Fixed Asset Deadline FA 8/8 Last day to enter asset data for fiscal year ended June 30. Year ending reports are available in X/PTR under: OSCOP* FAFIN-1 YEAR END REPORTS OSCOP* FAFIN-2 YEAR END REPORTS OSCOP* FAFIN-3 YEAR END DEPR RPT
NCAS Saturday Hours ALL 8/9 Production regions up for keying transactions from 9 a.m. to 2 p.m. A production cycle is being run for universities only.
IT Project Reports GL 8/11 IT project reports available in XPTR
Begin FA Processing for FY 2004 FA 8/11 Enter July 2003 asset information.
Check Reconciliation AP 8/11 Check Reconciliation tape is posted during production run.
Payroll Interface FC 8/12 Run Payroll Interface - Mid-Month.
Certified Reports GL 8/13 Deadline for certifying month end reports (9th working day).
General Ledger Purge GL 8/15 Purge all detail General Ledger transactions through June 29, 2002 (includes GM331 and C-Detail records).
NCAS Saturday Hours ALL 8/16 Production regions up for keying transactions from 8 a.m. to 3 p.m. with a production cycle update.
Inventory Recalculation IN 8/16 Inventory recalculation third Saturday of every month.
IT Project Reports GL 8/16 IT project reports available in XPTR
Fixed Assets Monthly Update FA 8/20 Fixed Asset monthly update process for July, includes depreciation cycle.
Payroll Interface FC 8/20 Run Payroll Interface - Cancellation / Rewrite.
Current Month End Reports GL 8/23 Current month end reports (MOCUR) available in XPTR; Pre-month end reports (MOPRE) discontinued
NCAS Saturday Hours ALL 8/23 Production regions up for keying transactions from 8 a.m. to 3 p.m. with a production cycle update.
IT Project Reports GL 8/23 IT project reports available in XPTR
Payroll Interface FC 8/27 Run Payroll Interface - Monthly.
Non-System Checks AP 8/29 Process non-system check deletes and cancellations.
Automated closing of PO's PS 8/29 Automated closing of applicable PO's to receiving.
CAFR Statements GL 8/29 Agency financial statements due to OSC.
NCAS Saturday Hours ALL 8/30 Production regions up for keying transactions from 7:00 a.m. to 3:00 p.m. with a production cycle update. CLIENT SUPPORT AVAILABLE ONLY FROM 9:00 A.M. TO 2 P.M.
IT Project Reports GL 8/30 IT project reports available in XPTR
Open next period GL 8/30 September 2003 (period 03) is opened.
Fixed Assets Monthly Update FA In September Fixed Asset monthly update process for August will occur on September 4.