Cash Basis Requirements - Appropriated Funds

Once authorized by OSBM, a budget transfer request is processed on OSBM's Budget Revision System as a BD606. This records the transfer of budgeted funds encumbered or obligated from the previous fiscal year to the current fiscal year.

Manual or system check(s) are written payable to the issuing agency. The amount of the check is included in the agency's cash requisition. System checks must be issued by June 29. After June 29, cash carryforward checks are processed as manual checks in the AP module with an effective date of June 29. The issuance of the cash carryforward is recorded as follows. XX represents the agency ID number.

COMP ACCOUNT CENTER DR/CR

XX01 111250 Fund to which cash automates CR

The check is deposited in the subsequent fiscal year and recorded as a cash receipt in BC with an effective date equal to the deposit date. The journal voucher to record the deposit must be keyed with a "21" in the third and fourth positions of the document ID. The amount of the carryforward should be included in the certified deposit amount for July. The entry to record the deposit follows. XX represents the agency ID number.

COMP ACCOUNT CENTER DR/CR

XX01 4389AA Detail Center CR