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Recording Budgetary Transactions

   

Click any green accounting rule to see information specific to that rule:
Also see Numbering BC Document IDs for additional information.
AR	AX	CR	CX	FR	FX	GX
GR	SR	SX	32	34	53	55

 

Definition:

The Office of State Budget and Management defines two types of budgets that are recorded in the NCAS. The certified budget documents the appropriations of the General Assembly. The authorized budget is the agency's working budget and reflects adjustments, occurring through the normal business process, to certified line items. Various accounting rules are used to record the certified and authorized budgets, transfers and adjustments.

Rules:

AR Authorized Revenue Adjustment
 

• Records internal transfers and adjustments to the authorized budget.
• Use with type 12 & 14 document IDs.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
43	1	63	Same as Keyed	No

 

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AX Authorized Expense Adjustment

• Records internal transfers and adjustments to the authorized budget.
• Use with type 12 & 14 document IDs.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1	73	Same as Keyed	No

 

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CR Certified Budget Revision - Appropriated Funds

• Records the authorized and certified budgetary revenues.
• Use with a type 11 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
43	1 2 3 4	63 68 639100 689100	Same as Keyed Same as Keyec ~~~~~~~ ~~~~~~~	No No Yes Yes

 

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CX Certified Budget Revision - Appropriated Funds

• Records the authorized and certified budgetary expenditures.
• Use with a type 11 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2 3 4	73 78 639100 689100	Same as Keyed Same as Keyed ~~~~~~~ ~~~~~~~	No No Yes Yes

 

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FR Authorized Revenue Adjustment with Offset

• Records adjustment to authorized budgetary revenues and posts budgetary fund balance.
• Use with a type 12 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
4	1 2	6 639200	Same as Keyed ~~~~~~~	No Yes

 

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FX Authorized Expenditure Adjustment with Offset

• Records adjustment to authorized budgetary expenditure and posts budgetary fund balance.
• Use with a type 12 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
5	1 2	7 639200	Same as Keyed ~~~~~~~	No Yes

 

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GX Authorized Expenditure Adjustment with Offset

• Records adjustment to authorized budgetary expenditure and posts unallotted state appropriations.
• Use with a type 12 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
5	1 2	7 639100	Same as Keyed ~~~~~~~	No Yes

 

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GR Authorized Revenue Adjustment with Offset

• Records adjustment to authorized budgetary revenue and posts unallotted state appropriations.
• Use with a type 12 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
4	1 2	6 639100	Same as Keyed ~~~~~~~	No Yes

 

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SR Certified Budget Revision - for Special Revenue

• Records the authorized and certified budgets only for special revenue budgets.
• Use with a type 11 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
43	1 2 3 4	63 68 639200 689200	Same as Keyed Same as Keyed ~~~~~~~ ~~~~~~~	No No Yes Yes

 

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SX Certified Budget Revision - for Special Expenditure

• Records the authorized and certified budgets only for special expenditure budgets.
• Use with a type 11 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2 3 4	73 78 639200 689200	Same as Keyed Same as Keyed ~~~~~~~ ~~~~~~~	No No Yes Yes

 

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32 Budgeted Reserve - Budgeted Estimated Revenue

• Records only the authorized budgetary revenue entry.
• Use with a type 12 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
43	1 2	63 639100	Same as Keyed ~~~~~~~	No Yes

 

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34 Budgeted Reserve - Budgeted Expenditure

• Records only the authorized budgetary expenditure entry.
• Use with a type 12 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
53	1 2	73 639100	Same as Keyed ~~~~~~~	No Yes

 

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53 Budgeted Certified Revenue - DT2

• Records adjustments to certified budgetary revenues.
• Enter as a budget transfer with a 14 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
4	1	68	Same as Keyed	No

 

   

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55 Budgeted Certified Expenditure - DT2

• Records adjustments to certified budgetary expenditures.
• Enter as a budget transfer with a 14 document ID.

 

Account Keyed	Sequence #	Accounts Posted	Centers Posted	Rvrs DR/CR
5	1	78	Same as Keyed	No