Listing of Purchase Orders by Account Distribution (by purchase order) Report
Report Series Name
C-U-PS-PO-ENCUMBRANCE
Report Name
LISTING OF PURCHASE ORDERS
BY ACCOUNT DISTRIBUTION (by purchase order)
Library
Source code is located in
PSPUBLIC
Use
This report series is used
to determine which open purchase order lines are included in the Available
Funds File (AFF) encumbrance balance. The reports should be generated whenever
questions arise concerning the transactions affecting the AFF encumbrance
balance. This series includes reports sorted by account, center, purchase
order number, and by vendor.
Content
Lists each open purchase
order line, vendor, item description, and amount of encumbrance remaining
on the AFF, sorted by purchase order.
Totals
By report
Column Headings
- BUYING ENTITY - code which identifies the default buying policy options assigned to the purchase order
- PO NUMBER - Unique number which identifies the purchase order
- BLANKET RELEASE NUMBER - Unique number that identifies a release being made against a blanket purchase order
- LINE NUMBER - Purchase order line number
- VENDOR SHORT NAME - Fifteen character abbreviation of the vendor name as listed in the NCAS Vendor File
- FIRST LINE OF ITEM DESCRIPTION - Description of the item being purchased as listed on this purchase order line
The run statement member name is C-U-PS-PO-ENCUMBRANCE-RUN
000100 OPTION LIBRARY(PSPUBLIC)
000200 RUN C-U-PS-PO-ENCUMBRANCE
000300 INTO LIBRARY XXXXXXXX
000400 SELECT PUR-PO-LINE-GL-COMPANY-ID
000500 'XXXX'
000600 SELECT PUR-PO-LINE-GL-ACCOUNT-ID
000700 'XXXXXXXXXXXXXXXXXX'
000800 SELECT PUR-PO-LINE-GL-CENTER-ID
000900 'XXXXXXXXXXXX'
Type over the displayed variable values with your agencys values