Report Name
Balancing to Available Funds
Expense Memo
RMDS Report Group
BC950-1 BC BALANCE RPTS
Frequency
Per posting cycle.
Records/Retention Requirements
ITEM 42873. Balancing
to Available Funds- Expense Memo Report. Budgetary control activity.
DISPOSITION INSTRUCTIONS: Destroy in office after 12 months.
Use
Use this report to verify
the expense memo balances on the Available Funds File.
Content
The system identifies the
outstanding journal vouchers that affect balances in the Available Funds
File (AFF). Using the information in the document files, the system calculates
a balance for each company/center/account, then records the corresponding
balance from the AFF and lists the difference, if any, between them. When
the balances differ, it may be because transactions were posted directly
to an account through the general ledger system. The balance in the AFF
includes transactions processed through systems other than Purchasing or
Accounts Payable.
Totals
The report provides the
total amount expensed for each company/center/account combination in the
Expense Memo Total for Company/Center/Account field. It also gives the
difference, if any, between the Expense Memo Total for Company/Center/Account
and the AFF.
Column Headings
- COMPANY
- CENTER
- ACCOUNT
- JOURNAL VOUCHER TOTAL
- EXPENSE MEMO TOTAL FOR CO/CENTER/ACCOUNT
- EXPENSE MEMO TOTAL ON BC AVAILABLE FUNDS
- DIFFERENCE