NCAS
BC-R0002 Budgetary Control Approval Activity Report

Report Name
The Budgetary Control Approval Activity

RMDS Report Group
MM120-1 BC EXCEPT/APPROVAL

Frequency
Every production run

Record/Retention Requirements
ITEM 42989.  Budgetary Control Approval Activity (BC-R0002).  Material management production activity.

DISPOSITION INSTRUCTIONS:  Destroy in office after 30 days.

Use
Use this report to view a listing of document lines within an invoice, requisition, or purchase order to determine if funds have been approved or rejected.

Content
This report lists document lines where funds have been approved or rejected, sorted by center for each company.

Totals
The report gives totals by document type (invoice, requisition, or purchase order) for those approved and not approved. It also gives totals for each center, company, and report total by document type (invoice, requisition, or purchase order) for those approved and not approved.

Column Headings
For all documents, column headings list:

  • COMPANY
  • CENTER
  • GL EFF DATE
  • DESCRIPTION
  • QUANTITY
  • BC AMOUNT
  • ACCOUNT
  • OPERATOR, ACTION
For invoices, column headings also include:
  • PAY ENTITY
  • VENDOR NUMBER
  • INVOICE NUMBER
  • PAY NBR
  • PRTL PYMT
  • INV LINE
  • INVOICE DATE
For requisitions, column headings will include:
  • BUY ENTITY
  • REQUISITION NUMBER
  • LINE NBR, ACCT RULE
For purchase orders, column headings will include:
  • BUY ENTITY
  • PO NUMBER
  • BLNKT REL NBR
  • PO LINE
  • ACCT RULE
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