AP-FE002 Employee Document Purge Report
Report Name
Employee Document Purge
RMDS Report Group
APPG3-2 EMP DOC PURGE RPT
Frequency
As needed to maintain an
efficient file size and operations.
Records/Retention Requirements
ITEM 43089. Employee
Document Purge Report (AP-FE002). Purge records from online system.
DISPOSITION INSTRUCTIONS: Maintained on-line for 4 fiscal years
Use
The report lists the employee
advance and expense documents that have been purged from the system when
the employee purge program is run. Specify purge with a run-time variable.
Content
The document status must
be fully paid, partially paid, or canceled before an employee document
is eligible for purge. The payment must be reconciled and the payment general
ledger effective date must be earlier than or the same as the purge-through
date specified in the run statement. All general ledger entries must have
been extracted.
Totals
N/A
Column Headings
The following column headings
are for each pay entity:
- VENDOR
- GRP
- INVOICE NUMBER
- INVOICE DATE
- PYMT
- PRTL
- DOC TYPE
- CNTL NBR
- CNTL DATE
- STATUS
- GL EFF DATE PAID/CANCEL
- REFERENCE DOCUMENT NBR
- PYMT PRTL