AP-F0004 Invoice Key Purge Report
Report
Invoice Key Purge
RMDS Report Group
APPG5-3 INVOICE KEY PURGE
Frequency
As needed to maintain an
efficient file size and operations.
Records/Retention Requirements
ITEM 43093. Invoice
Key Purge Report (AP-F0004). Purge records from online system.
DISPOSITION INSTRUCTIONS: Maintained on-line for 4 fiscal years
Use
When purge invoices from
the invoice file, the system saves the invoice keys (that is, the identifying
or key information) and adds them to the Invoice History Key File. Before
executing the purge program make sure the invoices are old enough to be
used again, because this is a permanent process in which no other history
files are created.
Content
The information purged includes
the invoice amount, status, and payment or cancellation date, if applicable,
for each paying entity
Totals
N/A
Column Headings
The following column headings
are for each paying entity:
- VENDOR
- GRP
- INVOICE NUMBER
- INVOICE DATE
- GROSS INVOICE AMOUNT
- STATUS
- DATE PAID/CANCEL