AP-D0002 General Ledger Cash Distribution Analysis Report
Report Name
General Ledger Cash Distribution
Analysis
RMDS Report Group
MM130-2 GL/CSH GL/EXT CTL
Frequency
Every production run
Records/Retention Requirements
ITEM 43037. General
Ledger Cash Distribution Analysis (AP-D0002). Material management
production activity.
DISPOSITION INSTRUCTIONS: Destroy in office after 3 years if no litigation, claim, audit, or other official action involving the records has been initiated. If official action has been initiated, destroy in office after completion of action and resolution of issues involved.
Use
Use this report to review
detailed cash disbursements and any reversed entries for the specified
period for a particular cash account.
Content
The report lists the vendor
and the invoice (excluding budgetary control exceptions), as well as the
total amount debited or credited to each account. Canceled payments appear
on this report if the payment cancellation date specified on the PCN (payment
cancellation) screen is the same as or earlier than the date specified
for the report.
Totals
The report calculates, by
the following categories, the total amount debited and credited:
- Payment date
- Center
- Fund
- Account
- Company
- Total cash disbursements
The following column headings are listed for company, cash account and center:
- EFFECTIVE DATE
- PAYMENT REF NBR
- VENDOR NUMBER
- GP NO
- VENDOR NAME
- INVOICE NUMBER
- INVOICE DATE
- PAY NBR
- PTL PMT
- SOURCE CODE
- TOTAL DEBITS
- TOTAL CREDITS