AP-A001D Accounts Payable Document Entry Report
Report Name
Accounts Payable Document
Entry
RMDS Report Group
MM122-8 AP DOCUMENT ENTRY
Frequency
Every production run
Records/Retention Requirements
ITEM 43022. Document
Entry Employee Accounts Payable (AP-A001D). Material management production
activity.
DISPOSITION INSTRUCTIONS: Destroy in office after 30 days.
Use
This report can be used
to compare document detail information to the accepted invoices and budgetary
control exceptions on the Daily Proof and Balances Report (AP-A0007) and
to verify all control groups.
Content
This report records every
complete document entered directly into the system during the day. It includes
the amount and distribution of every detail line. The last column, labeled
B/O, indicates the entry method--online (O) or offline (B for batch). Documents
matched against purchase orders are excluded from the report. The system
also excludes documents with any of the following status:
- Model
- Incomplete
- Out-of-balance
- Pending multiple payments
The report lists various amount totals by the following categories:
- Document
- Control group
- Operator online
- Paying entity online
- Report
- DOCUMENT NUMBER/DATE
- VENDOR SHORT NAME/NUMBER
- TERMS
- PAYMENT DUE DATE
- BANK PYMT
- CSH IND
- STATUS
- DISCOUNT AMOUNT
- PYMT NO.
- DOC TYPE B/O
- CO
- ACCOUNT
- CENTER
- EXPENSE AMOUNT
- FREIGHT
- IND
- SALES TAX/VAT
- IND
- ADDITIONAL
- IND