AFF Accounts With Remaining Memo Balances Report
Report Name
State of North Carolina
Budgetary Control System
AFF Accounts With Remaining
Memo Balances
RMDS Report Group
BC900-1 AFF MEMO BALANCES
Frequency
Per posting cycle
Records/Retention Requirements
ITEM 42864. AFF Accounts
With Remaining Memo Balances. Budgetary control activity.
DISPOSITION INSTRUCTIONS: Destroy in office after 12 months.
Use
Use this report to examine
transactions recorded in the Available Funds File (AFF) but not yet posted
to the General Ledger.
Content
The AFF Accounts with Remaining
Memo Balances report lists all company/account/centers that have memo balances
on the AFF and the total funds available for the company/account/center
after application of the memo amounts. When a transaction is first processed
against a company/account/center, it updates the appropriate memo balance
in the AFF. The AFF Accounts With Remaining Memo Balances records the amounts
processed but not yet posted to the General Ledger. When the system calculates
the Available Funds File balance, it includes transactions whose effective
dates are preceded by the general ledger effective date. It also includes
transactions not eligible for posting because they are on hold or pending
approval. Therefore, funds are reserved by these transactions and included
in the calculation of the Available Funds File balance.
Totals
The report gives no totals.
Column Headings
The following column headings
are listed by company:
- ACCOUNT
- CENTER
- MEMO ALLOTMENT
- MEMO EXPENDITURES
- MEMO ENCUMBRANCES
- MEMO COMMITMENTS
- AVAILABLE BALANCE