Requesting the Change of a Trade Vendor: After It Has Been Added to the Statewide Vendor File Step-by-Step
If the vendor cannot be found under the paying entity VADD or vendor information needs to be changed, this procedure should be used.From the Purchasing module:
| 1. | Type VSL in the NEXT FUNCTION field and press ENTER to access the Vendor Short Name Lookup (VSL) screen. |
| 2. | Type your paying entity (XXPT) in the PAY ENTITY field. |
| 3. | Type the first letters of the vendor name and @ in the SHORT NAME field and press ENTER to display the vendors you have requested. |
| 4. | Type VSU in the ACTIVITY column next to the vendor you will make changes to, and press ENTER to access the Vendor Setup (VSU) screen. |
| 5. | Type CHGE over your paying entity in the PAY ENTITY field to indicate a change to the file. |
| 6. | Type the name of the vendor in the VENDOR NAME field. |
| 7. | Type your four-digit phone extension plus your first name (e.g., 3314laura) in the SHORT NAME field. |
| 8. | Type any new or changed information (if applicable) that needs to be corrected or changed in the correct fields. |
| 9. | Type the name,
phone number, and agency of the person requesting the change to the vendor in
the following format:
|
| 10. | Press ENTER to indicate you are changing information about the vendor. The system displays the following message: VENDOR HAS BEEN ADDED TO THE SYSTEM. HIT ENTER! |
| 11. | Press ENTER to complete the change request. |