Record the Life-to-Date Budget Step-by-Steps

The next step in the business process flow records the life-to-date budget in the operating budget code using a Budget Create entry in the BC module.
 

1. Type .BC in the ACTION field on any screen and press enter to access the Budgetary Control Menu (001) screen. (You must type the period.) 
2. Type 2 in the NEXT FUNCTION field and press enter to access the Budgetary Control Document Entry Menu (200) screen. 
3. Type 231 in the NEXT FUNCTION field and press enter to access the Budgetary Creation Entry (231) screen. 
4. Type A in the OPTION field to add a new document. 
5. Type your document ID number in the DOCUMENT ID field using 15 (life-to-date budget entry) as the transaction type. 
    Note: Your agency will have a standard numbering system for these transactions.
6. Type your initials in the APPLICATION AREA field and press enter to access the Budgetary Creation Entry (232) screen. 
7.  Type the current date (MMDDYY format) in the EFFECTIVE DATE field. 
8. Type the life-to-date budget in the TOTAL field. (Be sure to include the decimal point.) 
9. Type your company number in the COMPANY ID field and press enter to access the Budget Creation Entry (233) screen. 
10. Type a sequence number, beginning with 0001 in the LINE field
11. Type A in the TRANSACTION CODE field to add a transaction. 
12. Type the Life-to-Date Estimated Federal Funds Transfers/Receipts- Contra Expenditure account number in the COMP/ACCT/CNTR field. 
13. Tab to the CNTR part of the COMP/ACCT/CNTR field and type your center number.
14. Type the amount being debited in the DEBIT/CREDIT AMOUNT field. 
15. Type DR in the DEBIT/CREDIT CODE field. 
16. Type 75 in the ACCOUNTING RULE field. Accounting rule 75 changes the first two digits of the account from a 53 to a 75 in the General Ledger (GL).
17. Press enter to validate the accounting distribution and repeat Steps 10-16 until each debit entry has been completed. 
18. Type the next appropriate sequence number in the LINE field. 
19. Type A in the TRANSACTION CODE field to add a transaction. 
20. Type the Life-to-Date Expenditure - XXXXX Expense account number in the COMP/ACCT/CNTR field (XXXXX = Detail Expense Account). 
21. Tab to the CNTR part of the COMP/ACCT/CNTR field and type your center number. 
22. Type the amount being credited in the DEBIT/CREDIT AMOUNT field. 
23. Type CR in the DEBIT/CREDIT CODE field. 
24. Type 75 in the ACCOUNTING RULE field. Accounting rule 75 changes the first two digits of the account from a 53 to a 75 in the General Ledger (GL). 
25. Press enter to validate the accounting distribution and repeat Steps 18-24 until each credit entry has been completed. 
26. When the last line has been entered, Tab to the OPTIONS field, type E (End) and press enter.
 
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