The next step in the business process flow records the estimated cash transfers made throughout the month from the federal center to cover expenditures.
A: Enter the following
Journal Voucher entry to record the transfer of cash in the federal
budget code:
| 1. | Type .BC in the ACTION field on any screen and press enter to access the Budgetary Control Menu (001) screen. (You must type the period.) |
| 2. | Type 2 in the NEXT FUNCTION field and press enter to access the Budgetary Control Document Entry Menu (200) screen. |
| 3. | Type 1 in the NEXT FUNCTION field and press enter to access the Journal Voucher Entry (211) screen. |
| 4. | Type A in the OPTION field to add a document. |
| 5. | Type your document ID number in the DOCUMENT ID field using 27 (cash transfer-out/disbursement entry) as the transaction type. |
| 6. | Type your initials or an agency-specific identifier in the APPLICATION AREA field and press enter to access the Journal Voucher Entry (212) screen. |
| 7. | Type the date the entry is to become effective in the EFFECTIVE DATE field. |
| 8. | Type the amount being transferred in the TOTAL field. |
| 9. | Type your company number in the COMPANY ID field. |
| 10. | Type 1 in the DATA TYPE CODE field for a one-sided entry. |
| 11. | Press enter to access the Journal Voucher Entry (213) screen and enter the detail lines of the document. |
| 12. | Type a sequence number, beginning with 0001 in the LINE field. |
| 13. | Type A in the TRANSACTION CODE field to add a transaction line. |
| 14. | Type Federal Funds Payable Clearing account number in the COMP/ACCT/CNTR field. |
| 15. | Tab to the CNTR part of the COMP/ACCT/CNTR field and type your center number. |
| 16. | Type the amount being debited in the DEBIT/CREDIT AMOUNT field. |
| 17. | Type DR in the DEBIT/CREDIT CODE field and press enter. |
| 18. | Type CB in the ACCOUNTING RULE field. Accounting rule CB generates a credit to the Budget Code Cash account. |
| 19. | Press enter to validate the accounting distribution and repeat Steps 12-18 until each debit entry has been completed. |
| 20. | When the last line has beenentered, tab to the OPTIONS field, type END or E and press enter. |
| 1. | Type .BC in the ACTION filed on any screen and press enter to access the Budgetary Control Menu (001) screen. (You must type the period.) |
| 2. | Type 2 in the NEXT FUNCTION field and press enter to access the Budgetary Control Document Entry Menu (200) screen. |
| 3. | Type 1 in the NEXT FUNCTION field and press enter to access the Journal Voucher Entry (211) screen. |
| 4. | Type A in the OPTION field to add a document. |
| 5. | Type your document ID number in the DOCUMENT ID field using 25 (cash transfer-in/receipts entry) as the transaction type. |
| 6. | Type your initials or an agency-specific identifier in the APPLICATION AREA field and press enter to access the Journal Voucher Entry (212) screen. |
| 7. | Type the date the entry is to become effective in the EFFECTIVE DATE field. |
| 8. | Type the amount being transferred in the TOTAL field. |
| 9. | Type your company number in the COMPANY ID field |
| 10. | Type 1 in the DATA TYPE CODE field for a one-sided entry. |
| 11. | Press enter to access the Journal Voucher Entry (213) screen and enter the detail lines of the document. |
| 12. | Type a sequence number, beginning with 0001 in the LINE field. |
| 13. | Type A in the TRANSACTION CODE field to add a transaction line. |
| 14. | Type Federal Funds Transfer/Receipts account number in the COMP/ACCT/CNTR field. |
| 15. | Tab to the CNTR part of the COMP/ACCT/CNTR field and type your center number. |
| 16. | Type the amount being credited in the DEBIT/CREDIT AMOUNT field. |
| 17. | Type CR in the DEBIT/CREDIT CODE field and press enter. |
| 18. | Type CH in the ACCOUNTING RULE field. Accounting rule CH generates a credit to the Cash in Allotment account. |
| 19. | Press enter to validate the accounting distribution and repeat Steps 12-18 until each credit entry has been completed. |
| 20. | When the last line has been entered, tab to the OPTIONS field, type END or E and press enter. |