Record the Cash Requisition Step-by-Steps

This step in the business process flow records the cash requisition in the operating budget code using a Journal Voucher entry in the BC module. This entry transfers cash from the allotment cash account to the disbursing cash account.

After signing on:
 

1. Type .BC in the ACTION field on any screen and press enter to access the Budgetary Control Menu (001) screen. (You must type the period.) 
2. Type 2 in the NEXT FUNCTION field and press enter to access the Budgetary Control Document Entry Menu (200) screen. 
3. Type 1 in the NEXT FUNCTION field and press enter to access the Journal Voucher Entry (211) screen.
4. Type A in the OPTION field to add a document. 
5. Type your document ID number in the DOCUMENT ID field using 22 (cash requisition entry) as the transaction type. 
6. Type your initials or an agency-specific identifier in the APPLICATION AREA field and press enter to access the Journal Voucher Entry (212) screen. 
7. Type the date the entry is to become effective in the EFFECTIVE DATE field.
8. Type the total transfer amount in the TOTAL field.
9. Type your company number in the COMPANY ID field. 
10. Type 1 in the DATA TYPE CODE field for a one-sided entry.
11. Press enter to access the Journal Voucher Entry (213) screen and enter the detail lines of the document. 
12. Type a sequence number, beginning with 0001 in the LINE field. 
13. Type A in the TRANSACTION CODE field to add a transaction line. 
14. Type the Cash in Disbursing account number in the COMP/ACCT/CNTR field. 
15. Tab to the CNTR part of the COMP/ACCT/CNTR field and type your center number.
16. Type the amount being debited in the DEBIT/CREDIT AMOUNT field. 
17. Type DR (or 10) in the DEBIT/CREDIT CODE field. 
18. Type CH in the ACCOUNTING RULE field. Accounting rule CH automates the credit to the Cash in Allotment account. 
19. Press enter to validate the accounting distribution and repeat Steps 12-18 until each debit entry has been completed. 
20.  When the last line has been entered, tab to the OPTIONS field, type END or E and press enter. 
    Note: The request to move funds from the allotment cash account to the disbursing cash account is also required in the Cash Management System. This procedure has not changed from the previous DAS procedure.
 
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