Receiving by Item Number Step-by-Step

From the Purchasing module:
 

1. Type RSU in the NEXT FUNCTION field of any screen in the Purchasing module and press ENTER to access the Receipt Setup (RSU) screen. 
2. Type your buying entity in the BUY ENTITY field.
3. Type the packing slip number in the PACKING SLIP NO field. 
4. Type the ship-to code for your receiving location in the RECEIPT LOCATION field. 
5. Type the date you received the merchandise in the DELIVERY DATE field, using the MMDDYY format (where MM = month, DD = day, and YY = year). 
6. Type X (or any other character) in the OR ITEM NUMBER field to indicate that you are receiving by item number rather than PO line.
7. Press ENTER to access a blank Held Receipts By Item Number (RBI) screen.
8. Type the vendor item number in the VENDOR ITEM NUMBER field. 
    Note: If the vendors item number is not listed on the shipping documents, type a description of the delivered items in the NOTES field.
9. Type the unit of measure in the UOM field.
10. Type the quantity delivered in the QUANTITY DELIVERED field. 
11.  Optional: Type the expiration date of the items received (if they are perishable or have a limited shelf life) in the EXP DT field.
12. Optional: Type any notes concerning the delivery in the NOTES field (e.g., you can enter the vendors item number in this field).
13. Optional: Type the lot number in the LOT NO. field if the same item is being delivered in multiple shipments and has multiple packing slips.
14. Press ENTER to access a blank Held Receipts By Item Number (RBI) screen on which to record the next receipt. 

Note: The system clears the information you have just entered. This lets you know that the receipt for the item is on hold. The buyer will identify the appropriate purchase order against which to apply the receipt. 
    
Accounting System Home Page | Information Guide Home Page | OSC Home Page