Print Check Selection (Manual Check Printing) Step-by-Step
 
1. Click on your agency-specific manual check icon on the CheckGard toolbar.
2. In the Select Key dialog box, click on #DEFAULT# to highlight this choice.
3. Click OK. 

Note: A blank check form will appear on the screen.
4. Fill in the appropriate fields on the blank check form. Use your scroll bars to move around the form. Use your TAB key to move to different fields.  

Note: You will see the following fields: 
 

CHK DATE Use the MM/DD/YY format
CHK NO  
CHK AMT Do not key in a $ sign, but use a decimal point.
PAYEE NAME  
ENTITY
PAYEE INFO Make sure the last line used contains the city, state, and zip code.
VENDOR  
INV DATE  
INV NO.  
TYPE  
INV AMT  
DISCOUNT  
NET AMT  
DESCRIPTION  
TOTAL  
COMMENT  
 
5. Scroll back up and to the right until you reach the dialog box options.
6. Click Add.

Note: Another blank check form will appear on the screen.
7. Repeat Steps 4 through 6 for all manual checks you need to create.
8. When you have created the last manual check you need, click OK.

Note: The system will prompt you for a MICR verification code. A MICR Status Check page will automatically print.
9. Type the six-digit MICR verification code from the MICR Status Check page in the MICR Verification dialog box.
10. Click OK.

Note: If you typed the correct MICR verification code the system will begin printing the manual checks, and a CheckGard dialog box will appear.

If checks do not begin printing, you may have typed the MICR verification code incorrectly. Repeat Steps 1 through 10.
11. Click OK in the CheckGard dialog box that prompts you to change to regular paper. Note that you have already properly prepared the printer (page 9).

Note: When the checks have finished printing (in numerical order), the following documents will print:

  • Job Summary Report (lists length of job, how many copies are left on the toner cartridge, how many pages printed, etc.).
  • CheckGard for Windows Batch Status Page (lists total checks printed, total amount printed, and the total pages printed, including the Job Summary Report and this CheckGard for Windows Batch Status Page).
Note: The Print dialog box will appear.
12. Click Setup.
13. Make sure that the HP LaserJet Series II on LPT1 printer is selected. (If not, then click on it.)
14. Ensure that the print setup dialog box is set up as follows:
  • Orientation is Landscape
  • Paper Size is Letter 8 1/2 x 11 in.
  • Paper Source is Upper Tray
15. Click OK.
16. Ensure that the Print Range is set to All.
17. Click OK in the Print dialog box.

Note: The following document will print:

The Check Register (lists the total dollar amount of the check run just completed and each check printed, including each amount, payee, and number)
 
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