Inquiring on Approval Status

Inquiring on Approval Status

The purpose of this procedure is to inquire about the status of an open requisition throughout the approval process. If there are any delays in approving, the requester will know whom to contact to expedite the approval process.

Approved requisitions can be seen on the Requisition Approval Inquiry (RAI) screen until they are closed (i.e., converted to POs). The approval codes used on the RAI screen can be looked up on the Signature Approval Code List (SACL) screen.

There are six possible approval statuses that display on the RAI screen:

Awaits Next Process: The requisition has not been sent for approval.
Approval in Process: The requisition has been sent for approval but has not been approved by every approver.
Approval Complete: The requisition is fully approved and ready to be converted into a purchase order.
Has Funds Exceptions: The approval process will begin when exception(s) is/are released from the Budgetary Control Exception Queue (BCQ).
Has Unresolved Lines: The requisition has one or more lines on hold (status 0).
Approval Denied: The requisition was rejected. Check the RCM screen for approver instructions.

1.	From any screen in the Purchasing module, type RAI in the NEXT FUNCTION field and press ENTER to access the Requisition Approval Inquiry (RAI) screen.
2.	Type the buying entity of the requisition you are inquiring on in the BUY ENTITY field.
3.	Type the requester ID used for the requisition in the REQUESTER field and press ENTER. A list of each order under this buying entity and requester ID, as well as its status, will be displayed.
4.	Locate the signature approval code under the requisition number (to the left of the date) in the ORDER NUMBER field.
5.	To determine the name that is associated with the signature approval code, type SACL in the NEXT FUNCTION field and press ENTER to access the Signature Approval Code List (SACL) screen.
6.	Type the buying entity of the requisition you are inquiring on in the ENTITY field.
7.	Type buy in the ENTITY TYPE field.
8.	Type the approval code you are looking up in the BEGINNING SIGNATURE APPROVAL CODE field and press ENTER. A list of approvers will be displayed.
9.	Look for the signature approval code that was displayed on the RAI screen in the SIGNATURE APPROVAL CODE field.
10.	Find the name that corresponds to the signature approval code in the DESCRIPTION field.
11.	Type RAI or R in the NEXT FUNCTION field and press ENTER to return to the RAI screen.

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