Entering Comments

The Requisition Header and Line Comments (RCM) screen is used to enter optional comments regarding a requisition. You may use this screen to supply the buyer with additional information about a particular good or service. For example, you may want to describe the item in more detail or suggest a vendor to the buyer.
 

1. Type RCM in the NEXT FUNCTION field on the RQ1 screen and press ENTER to access the Requisition Header and Line Comments (RCM) screen. 
2. Type A to add a comment in the A/B/C/D field. The cursor will move to the REQ. LINE field.  

Note:  You may also type B to bypass a comment (keep it as it is), C to change a comment, or D to delete a 
          comment.
3. Type the line number to which you want to add comments in the REQ LINE field. (For example, type 0001 to add comments to line 1 of the requisition, 0002 to add comments to line 2, 0003 to add comments to line 3, and so on.) The cursor will move to the SEQ. NO. field.  

Note:  To add a comment that applies to all lines of the requisition, type 0000 as the line number or leave the
          REQ. LINE field blank.

Note:  The requisition header comments cannot be printed on a purchase order.
4. Type 010 in the SEQ. NO. field to add the first comment, (020 to add the second comment, 030 to add the third comment, and so on). 
5. Type your comments in the COMMENTS/SPECIFICATIONS/INSTRUCTIONS field. 
6. In the PRINT LINE field next to these comments, type:  
  • Y to indicate that you want the comment to be printed on the purchase order. 

    • Note:  Identifying comments with a Y in the PRINT LINE field does not guarantee that the lines will be 
              printed on the PO. It means they are available for the buyer to print if he or she so chooses.

    Note:  You may want the following information to print on the purchase order so that it will be seen by the 
              vendor.
     

      --- Specific description of the item that would not fit in the ITEM DESCRIPTION field

      --- Special instructions

  • N to indicate that you do not want the comment to print on the purchase order. A buyer cannot select an N line for printing. Note, however, that the comment will still be seen by the buyer. 

    • Note:  The following information should not be printed on the purchase order.  It will be seen by the buyer 
               but not by the vendor. 
     

      --- Previous purchase information, including previous vendors or purchase order numbers
--- Suggested vendor number or vendor information
7. Press ENTER. The system will process only the lines completed before ENTER is pressed. The system will return a blank RCM screen. 
8. When all lines and comments have been entered, type RQ1 in the NEXT FUNCTION field and press ENTER to return to the RQ1 screen. 
 
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