Check Spoilage (Automated Check Printing) Step-by-Step
 
1. Click on the Spoil icon on the CheckGard toolbar.
2. Click on your agency-specific.cga in the C:\chkgard directory.
3. Click OK.

Note: A Spoil Checks dialog box will appear.
4.
  1. Type the beginning check number that was spoiled in the From field.
  2. TAB once.
  3. Type the ending check number that was spoiled in the TO field.
  4. Click the reprint box.
  5. Click OK.
Note: The system will prompt you for a MICR verification code. A MICR Status Check page will automatically print.
5. Type the six-digit MICR verification code from the MICR Status Check page in the MICR Verification dialog box.
6. Click OK.

Note: The spoiled check(s) will be reprinted, and a CheckGard dialog box will appear.

When the checks have finished printing (in numerical order), the following documents will print:

  • Job Summary Report (lists length of job, how many copies are left on the toner cartridge, how many pages printed, etc.).
  • CheckGard for Windows Batch Status Page (lists total checks printed, total amount printed, and the total pages printed, including the Job Summary Report and this CheckGard for Windows Batch Status Page).
If the spoiled check(s) do not print you may have typed the MICR verification code incorrectly. Repeat Steps 1 through 6.
7. Click OK in the CheckGard dialog box that prompts you to change to regular paper. Note that you have already properly prepared the printer (page 1).

Note: The Print dialog box will appear.
8. Click OK (because nothing has changed).

Note: The following document will print:

  • A new Check Register that lists the reprinted, spoiled check(s) (and each check’s amount, payee, and number, as well as the total dollar amount of this check run).
9. Click File on the CheckGard menu bar.
10. Click Exit.

Note: The following Run Time Alert message will appear: Check Processing Completed... Click ‘OK.’
11. Click OK.
 
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