Approvers play a very important role in the requisitioning process. They ensure that a requisition is either promptly approved or rejected. In order to make sure that requisitions are approved on a timely basis, approvers need to check the system several times daily for outstanding requisitions.

Since requisitions are approved sequentially, the first approver must act promptly to approve a requisition. Otherwise, it will not be passed to additional approvers and the requisition will remain outstanding.

Approvers can reject, approve, or override (in some cases) a requisition.

If a requisition is approved, it is sent electronically to the next approver. Some agencies have given their approvers override capabilities. If an approver has the ability to override, he or she can approve the requisition for all other approvers. This is helpful when only one approver is available.

If a requisition is rejected, its status remains as unapproved. At this point, the requisitioner has two options: make changes to the requisition and resubmit it or delete the requisition.

All requisitions are approved on the Requisition Approval (RAS) screen. The RAS screen lists unapproved requisitions by requisition number, requester ID, date entered, and order total.

Viewing the RAS screen alone does not provide enough information for the approver to make an informed approval decision. Additional screens can be accessed by the approver to gain additional information.

The following three inquiry screens can supply the approver with detailed information about the requisition. All three screens can be accessed from the RAS screen or sequentially.

• The Requisition Inquiry 1 (RI1) screen contains general information about each requisition line. This includes what was requisitioned, who requisitioned it, the unit price of the item, the date the goods or services are required, and the place where the goods will be shipped or services performed.

• The Requisition Inquiry 2 (RI2) screen contains accounting information. It can be used to verify that the requisition is being charged to the correct accounting distribution (company/account/center).

• The Requisition Comment Inquiry (RCI) screen is used to view any comments saved with the requisition.

Note: To access the RI1, RI2, and RCI screens, type the appropriate screen identifier in the ACT S/A/R field on the RAS screen. The system will access the relevant inquiry screen and display the last line of the requisition you were viewing on the RAS screen. To return to the RAS screen without losing common information, type R in the NEXT FUNCTION field of the inquiry screen and press ENTER.