The NCAS allows you to change group account information. Each accounting distribution within a group account can be updated. Changes to group accounts are updated real-time, with the exception of changes to event identifier A010 (the Inventory asset account). Changes to A010 accounts are processed offline and a GL entry is generated to move the inventory asset balance from the old GL distribution to the new GL distribution. The Group Account Update (GAU) screen is used to make changes to group account information.
If, for any reason, your agency needs to change the group account linked to an item, then your agency must request the OSC to make the change. The OSC, however, cannot always honor your request to change a group account, especially if there are transactions pending for that item or if other agencies share that item and group account.
If the OSC changes the group account, subsequent transactions use the new group account. During the next nightly offline procedure, accounting entries are generated to transfer the inventory asset balance from the old GL distribution to the new one. (Refer to the Item Account Change transaction on the Accounting Activities Table). The new Inventory account is debited for the value of the asset balance and the old Inventory account is credited for the same value.
The process of updating the inventory asset balances to account for the change in accounting distribution occurs at the end of average cost processing during the nightly offline procedure. Details of the inventory record changes that resulted in the correcting entries to GL are printed on the Item Account Change Report (RIACG) which can be run on request by OSC Client Support. Item group account change transactions also appear on the Valued Transaction Register by Warehouse Report (RVTRW), which is run nightly.
The Valued Transaction Register by Warehouse Report (RVTRW) is located in RMDS in the report group IN261-1. For mor information on accessing RMDS reports, refer to Viewing and Printing RMDS Reports Step-by-Step.