A stock shortage condition
occurs when the item you are ordering is not available at the central warehouse.
The warehouse may not have any stock available or may only have enough
stock available to partially fill your order. When this occurs, you have
three options:
| 1. | Ignore the stock shortage
condition and send the order on for approval. The item is now backordered.
You should choose this option if you do not need the item immediately.
Note: Backordering occurs automatically if the order is released and the central warehouse is not able to allocate enough stock to fill it. Backorders show up daily on the Allocation Exception Report. The requester can view this report to see if an item has been backordered. The report details the extent of the shortage and provides other warehouse locations that have the item in stock. Note: The Allocation Exception Report is located in RMDS in the report group IN 260-4. The report ID is RAEXP. For more information on accessing RMDS reports, refer to Viewing and Printing RMDS Reports Step-by-Step. |
| 2. | If enough stock is available to partially fill your order, reduce the quantity of the item ordered so that it no longer exceeds the amount available. In other words, remove the stock shortage condition from your order. If needed, order the remaining quantity from an outside vendor. |
| 3. | If you need the item immediately,
cancel the internal replenishment order line and use an outside vendor.
Note: An item which is out of stock at the time you order it may be in stock by the time you need it. First, check the Usage Order Shortage Check (UOS) screen to see how short the central warehouse currently is. Then, go to the Item Warehouse Inquiry (IWI) screen to see if the central warehouse has an order for this item pending. If so, you may be able to receive the full order on time. |