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General Fund Projected Cash Requirements

OSC requires agencies and universities to submit quarterly General Fund projections of receipts and expenditures using the GENERAL FUND CASH FLOW REQUIREMENTS workbook. All projections are due according to the schedule below. Each month’s worksheet within the workbook reflects increases and decreases in General Fund cash. The General Fund projections are compiled quarterly by OSC and sent to the Office of the Governor and other central managers for use in evaluating the General Fund cash position.

Projected Cash Requirements Quarterly Schedule
Due Date	Months Included
December 20	January, February, March
March 25	April, May, June
June 25	July, August, September
September 28	October, November, December

 

General Instructions:

1. Categorize cash requirements by type of expenditure:
   • Payroll:
     • State and University Payrolls
     • Public Schools and Community College Payrolls
     • Note: Payroll category includes health benefit program payments
   • State Aid:
     • Aid to Counties
     • Aid to Cities and Towns
     • Aid to Non-Government Units
     • Education Grants and Scholarships
     • Allocations to Counties
     • Agency Grants and Allocations
     • All Other State Aid
     • Student refunds
   • Welfare and Provider:
     • Public Assistance/Welfare Payments
     • Provider Payments
   • General Expenditures:
     • Distribution of student fees at the universities
     • All objects not classified in other categories
   • General Expenditures – Carry Forward:
     • Amounts authorized by the OSBM as a cash carry forward of funds to the next fiscal year
     • These June expenditures are actually processed in July
   • Debt Service
   • Tax Refunds
   • Estimated Receipts
2. Transfers in and transfers out are recorded in the projection workbook. Transfers out of the general fund are recorded as expenditures and transfers in are recorded as receipts.
3. Include cash requirement on the date the requisition is expected to be submitted to OSC for approval.
4. Report estimated receipt on the date the receipt is expected to be certified.
5. Do not enter cash requirements or receipts on a holiday date.
6. The quarterly workbook includes separate tabs for each month. Agencies should provide the projected numbers on the monthly worksheets. The monthly totals will compile into the quarterly worksheet within the workbook.
7. All projections are due as indicated on the Quarterly Schedule. Projections are to be completed and emailed to cash.projections@ncosc.net by 4:00 p.m. on the specified date.
8. Submit a revised worksheet if a change in the dollar amount of the original receipt or expenditure projection exceeds $1,000,000 per month.
   

As you follow the instructions and complete the workbook, questions should be directed to Shirley Trollinger 919-981-5426. Questions on General Fund policy requirements should be directed to Amber Young 919-981-5481. GENERAL FUND CASH FLOW REQUIREMENTS worksheet can be accessed through the OSC web site.