forms and policies

E-Procurement and the Use of Procurement Cards

NCAS Agency Policy

The Department of Administration’s Division of Purchase & Contract (P&C) is responsible for administering the procurement card (P-Card) contract with the card provider. At the inception of the program, P&C wrote a memo outlining implementation and operation rules for agencies using the P-Card. In that memo, P&C stated, “Agencies shall comply with procurement card policies prepared and disseminated by oversight fiscal offices (e.g. Office of the State Controller for State departments) governing those agencies under their responsibility.”

In order to encourage agencies to maximize their use of E-procurement, and to insure responsible budget management through funds checking and posting of encumbrances, the Office of the State Controller (OSC) issued a P-Card policy (see link below) for NCAS agencies. Please read this policy carefully, and contact OSC Support Services Center (919-875-HELP) if you have any questions.