NCAS End-of-Year Job Request Form
All jobs which create end of year accrual transactions and/or accrual reversal transactions are executed by the OSC at the user's request. Users should complete a 'User Support Record' requesting the job and attach an 'End Of Year Job Request' form. The correct parameters should be indicated on the form.
End of year jobs are scheduled for production runs by OSC as appropriate. In general assuming normal operating procedures, these jobs are executed within 1 - 3 days after the agency request is received at the OSC Help desk. Please allow sufficient lead time when submitting your request.
End of year reports in the GLPUBLIC library are for the user's convenience. They should be run by the user at his discretion in order to validate end of year data entry prior to requesting the jobs which updates files.
End of year processing is designed to give the user control of when the end of year data is posted. After these batches are created, they are in an incomplete state which requires user review and intervention in order to post correctly. General Ledger automated AP accruals and AP accrual reversals are placed on the Suspended Batch Master for user review and action. The automated reversal of Budgetary Control accrual entries are placed in the BC system as unfinished documents for user review and action. User should request the automated reversal of BC accrual transaction documents by September 30, each year. It is not possible to automate BC accrual reversals after the source documents have been purged.
All accrual batches should post to the thirteenth period (06/30). As the user must review, correct and complete all batches prior to their posting, he is responsible for correcting any accounting problems due to errors from these postings. The agency is ultimately responsible for the content of its accounting data.
Automated accrual reversal batches are designed to post when the 13th period (06/30) of the current year is opened, as part of calendar year end activities. OSC advises users to review these batches prior to 06/30 and to permit the automated posting on the last day of the current fiscal year. OSC cannot be responsible for any incorrect postings due to user date manipulation of these batches.
The NCAS End-of-Year Job Request Form is used by each agency's security administrator.