NCAS

Revenue Accounts - Grants (COA)

Revenues received from Federal, State, local or municipal governments, or private organizations to be used or expended for a specific purpose, activity, or facility.

    FEDERAL

    4321AA  Federal Grants
    To account for grants awarded by a federal agency that are nonexchange transactions.  This is considered nonoperating revenue for proprietary accounting.

    4327AA  Federal Research Grants
    To account for research grants and any other similar grants or contracts awarded by a federal agency that are  exchange or exchange-like transactions. This is considered operating revenue for proprietary accounting.  (Beginning with year-end 2002, Pell, SEOG, and College Work Study grants are recorded in this account due to the universities electing to reflect these nonexchange transactions as operating revenues.)

    432DAA Federal Capital Grants
    To account for federal grants/contracts that are restricted for capital purposes – to purchase, construct, or renovate capital assets owned by the agency and associated with a specific program. This is considered other revenue shown below nonoperating revenue for proprietary accounting. Exclude grants that may be used for either operating or capital purposes at the discretion of the agency. Also, exclude grants distributed to other governments to acquire/construct capital assets owned by other governments.

    432997   Federal Appropriations
    To account for appropriated funds provided by the Federal government for operating purposes.

    STATE

    4325AA  State Grants
    To account for revenue  received from grants awarded by another state agency that are nonexchange transactions. This is considered nonoperating revenue for proprietary accounting.

    4328AA  State Research Grants
    To account for research grants and any other similar grants or contracts awarded by another State agency that are exchange or exchange-like transactions. This is considered operating revenue for proprietary accounting.

    432EAA State Capital Grants
    To account for state grants/contracts that are restricted for capital purposes – to purchase, construct, or renovate capital assets owned by the agency and associated with a specific program. This is considered other revenues shown below nonoperating revenue for proprietary accounting. Exclude grants that may be used for either operating or capital purposes at the discretion of the agency. Also, exclude grants distributed to other governments to acquire/construct capital assets owned by other governments.

    432991   Capital Aid from Project reserve Budget Code 40703
    This account is to be used by universities and other component units to record the amount received from the Project Reserve budget code 40703.

    432992 State Aid - Education Lottery Proceeds
    For universities or other component units to record NC Education Lottery proceeds. This account should not be used by primary government agencies.

    432993   State Aid - Certificates of Participation (COPS)
    For universities or other component units to record COPS proceeds.  This account should not be used by primary government agencies - see acct 438051.

    432994 State Aid - Bond Proceeds
    Account for university use only.  To convert the budgetary bond transactions in the capital projects budget codes to GAAP basis.

    LOCAL

    4322AA  County Funds
    To account for grants or other funds received from a county government that are nonexchange transactions. This is considered nonoperating revenue for proprietary accounting.

    432FAA County Research Grants
    To account for research grants and other contracts and grants from county governments that  are exchange or exchange-like transactions. This is considered operating revenue for proprietary accounting.

    432998  County Appropriations
    To account for appropriated funds provided by a county government for operating purposes. This is a nonexchange transaction and considered nonoperating revenue for accounting.

    432GAA County Capital Appropriations
    To account for county appropriations that are restricted for capital purposes – to purchase, construct, or renovate capital assets owned by the agency and associated with a specific program. This is considered other revenues shown below nonoperating revenue for proprietary accounting.

    4323AA  Cities, Towns & Other Local Funds
    To account for grants or other funds received from cities, towns or other local governments that are nonexchange transactions.  This is considered nonoperating revenue for proprietary accounting.

    432HAA Cities, Towns, & Other Local Research Grants
    To account for research grants and other contracts and grants from cities, towns, and other local governments that  are exchange or exchange-like transactions. This is considered operating revenue for proprietary accounting

    432JAA Cities, Towns & Other Local Capital Grants
    To account for city, town, or other local grants/contracts that are restricted for capital purposes – to purchase, construct, or renovate capital assets owned by the agency and associated with a specific program. This is considered other revenues shown below nonoperating revenue for proprietary accounting. Exclude grants that may be used for either operating or capital purposes at the discretion of the agency. Also, exclude grants distributed to other governments to acquire/construct capital assets owned by other governments.

    PRIVATE/NONGOVERNMENTAL
    Note: Private/nongovernmental grants and contracts include grants from individuals, foreign governments, and organizations that are not governments. They may be exchange or nonexchange transactions.

    4324AA  Private Grants
    To account for nongovernmental grants or contracts that are nonexchange transactions.  Universities use this account to reflect nongovernmental grants and contracts related to instruction or public service. (University objects 0260-0264 & 0280-0284). This is considered nonoperating revenue for proprietary accounting.

    432995  Nongovernmental Grants & Contracts
    Account for university use only.  To reflect nongovernmental grants and contracts not related to instruction or public service that are nonexchange transactions. (University objects 0265-0269 & 0285-0289). This is considered nonoperating revenue for proprietary accounting.

    432BAA  Private Research Grants
    To account for nongovernmental grants and contracts related to research or similar grants or contracts that are  exchange or exchange-like transactions. This is considered operating revenue for proprietary accounting.

    432KAA Private Capital Grants
    To account for private/nongovernmental grants/contracts that are restricted for capital purposes – to purchase, construct, or renovate capital assets owned by the agency and associated with a specific program. This is considered other revenues shown below nonoperating revenue for proprietary accounting. Exclude grants that may be used for either operating or capital purposes at the discretion of the agency. Also, exclude grants distributed to other governments to acquire/construct capital assets owned by other governments.

    OUT-OF-STATE
    Note: Out-of-state grants are grants awarded by a governmental unit outside the state of NC, but not a foreign government. They may be exchange or nonexchange transactions. For grants from foreign countries, use private/nongovernmental grants.

    4326AA  Out-of-State Grants
    To account for grants awarded by a governmental unit outside the state of NC, that are nonexchange transactions. This is considered nonoperating revenue for proprietary accounting.

    432CAA  Out-of-State Research Grants
    To account for research or similar grants or contracts awarded by a governmental unit outside the state of NC that are exchange or exchange-like transactions. This is considered operating revenue for proprietary accounting.

    432LAA Out-of-State Capital Grants
    To account for out-of-state grants/contracts that are restricted for capital purposes – to purchase, construct, or renovate capital assets owned by the agency and associated with a specific program. This is considered other revenues shown below nonoperating revenue for proprietary accounting. Exclude grants that may be used for either operating or capital purposes at the discretion of the agency. Also, exclude grants distributed to other governments to acquire/construct capital assets owned by other governments.

    OTHER

    432996   Provider Match
        432996001  Provider Match - LEA
        432996002  Prov Match - Enhanced CPE (CPE = Certified Public Expenditure)
        432996003  Prov Match - DSH CPE (DSH = disproportionate share)
        432996004  Prov Match - QPH Match (QPH = qualified public hospital)

    Provider match represents the revenue offset when expenditures are grossed up for the local share to show the total cost of programs (paper entry/noncash transactions).  For example, DHHS Division of Medical Assistance uses the account for the Medicaid program.  These accounts may be used for monthly accounting, but for year-end reporting, the expenditures are reduced by the amount of the provider match (eliminated against each other) and the 6/30 balance in the account must be zero.

    432999  Federal Grants – Nonoperating – Used by proprietary funds only.
    This account is no longer valid Effective 7-01-2001.