Accounts Payable and Accrued Liabilities (COA)
| Accounts Payable and Accrued Liabilities |
This account group includes short term obligations and claims against the State. This group of accounts is used to record amounts due to private persons, firms, other state agencies, or corporations for goods purchased or services rendered.
| Accounts Payable | |
| This account includes short term obligations, representing claims against the State. | |
| 211100 | Accounts Payable |
| 211110 | Due to Employees |
| 211120 | Prize Liability |
| 211120001 | Unused Unclaimed Prize Liability |
| 211121 | Low Tier Prize Liability |
| 211122 | Prize Liability - Rollover |
| 211122003 | Prize Liability - Rollover Match 3 |
| 211122004 | Prize Liability - Rollover Match 4 |
| 211122005 | Prize Liability - Rollover Match 5 |
| 211123 | Prize Liability - Breakage |
| Accrued Liabilities | |
| This account subgroup consists of incurred liability that is the result of recognizing expenditures on the modified or full accrual basis of accounting. | |
| 211210 | Accrued Salaries and Wages |
| 211220 | Withholdings and Employer Matching Payable |
| 211230 | Payroll Garnishment Payable |
| 211240 | Central Payroll Clearing |
| 211250 | Electronic Payables Clearing |
| 211255 |
Payroll Benefits Payable Clearing |
| 211260 | Procurement Card Clearing (This account is no longer valid beginning January 2005. Use account 535675- P Card Clearing instead). |
| 211270 | A/P Recovery Clearing |
| Intergovernmental Payables | |
| This account subgroup includes amounts due to local governments, municipalities, school units, and federal agencies. | |
| 211310 | Local Government Payable This account is used to record payables to local government units such as counties, cities and towns, school units, council on government agencies (COG's), municipal finance agencies, etc. |
| 211311 | Liability Reserve - Sales and Use Tax OSC Use Only |
| 211320 | Federal Agency Payable |
| 211330 | Liability Reserve for White Goods OSC Use Only |
| 211340 | Liability Reserve for Scrap Tire OSC Use Only |
| 211350 | Liability Reserve - Beverage Tax OSC Use Only |
| 211360 | Liability Reserve - Franchise Tax OSC Use Only |
| 211370 | Liability Reserve for Solid Waste Disposal Tax - OSC Use Only |
| Other Liabilities | |
| This account subgroup is used to record other payables not classified elsewhere. | |
| 211400 | Arbitrage Rebate Payable The liability to the federal government for any excess earnings occurring when a profit is created due to investing funds borrowed at the lower tax-exempt rate of interest in higher yielding, taxable securities. (i.e.. The investment of the proceeds from the sale of tax-exempt securities in a taxable money market instrument that yields a higher rate, resulting interest revenue in excess of interest costs). |
| 211500 | Due to Defer Comp Participants |
| 211600 | Tax Refunds Payable |
| 211601 | Premium Tax Credit Payable-State |
| 211910 | Obligation For Workers Compensation |
| 211915 | Annuity and Life Income Payable |
| 211920 | Accrued Vacation |
| 211930 | Health Benefits Clearing |
| 211930400 | Health Benefits Pay #400 |
| 211930405 |
Health Benefits Pay #405 |
| 211930410 | Health Benefits Pay #410 |
| 211940 | Accrued Sales Tax Payable |
| 211941 | DMV Sales Tax Payable To accrue sales tax payable to the Department of Motor Vehicles. |
| 211950 | 1099 Withholding |
| 211950001 |
Fed Income Tax withholding on prize $600 - $5000 for US Citizen 28% |
| 211950002 |
Fed Income Tax withholding on prize > $5000 for US Citizen 25% |
| 211951 | State nonresident withholding This account is used to record the 4% withholding from payments of services to non-state residents, as required by G.S. 105-163 |
| 211951001 |
State Income Tax withholding on prize for US Citizen 7% |
| 211952 | Federal/State 1099 nonresident withholding |
| 211953 | Nonresident Alien Withholding This account is used to record the 30% withholding requirement for foreign nationals that do business with state agencies and do not provide the appropriate withholding forms before payment is due |
| 211953001 |
Fed Income Tax withholding on prize for Nonresident Alien 30% |
| 211953002 |
State Income Tax withholding on prize for Nonresident Alien 7% |
| 211954 | 1099 Federal Withholding 14% for Nonresident Aliens |
| 211960 | Escheats Payable To be used by agencies to record funds escheated to the State Treasurer. |
| 211970 | Federal Funds Payable Clearing |
| 211971 | Other Contracts/Grants Payable Clearing Account used to track payables due to cover federal expenditures. This account will be consolidated with the Federal Funds Receivable Clearing Account at year end. |
| 211990 | Other Liabilities - Accrued Liabilities |
| University Intra-Agency Payables | ||
This account subgroup includes the authorized transfer of funds between fund types within a university.
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| 212191 | Due To Unrestricted Current Fund | |
| 212192 | Due To Proprietary Fund | |
| 212193 | Due To Restricted Current Fund | |
| 212194 | Due To Loan Fund | |
| 212195 | Due To Endowment Fund | |
| 212196 | Due To Agency Fund | |
| 212197 | Due To Unexpended Plant Fund | |
| 212198 | Due To Debt Service Fund | |
| 212199 | Due To Investment in Plant Fund | |
| University Inter-Agency Payables | |
| 212290 | University Inter-Agency Payable This account is used to record amounts due to other universities. |
| General Government Intra-Agency Payables | |
| This account subgroup includes the authorized transfer between fund types within a General Government Agency. | |
| 212310 | Due To General Fund |
| 212311 | Due To Special Revenue Fund |
| 212313 | Due To Capital Improvement Fund |
| 212314 | Due To Enterprise Fund |
| 212315 | Due To Internal Service Fund |
| 212318 | Due To Pension Trust Fund |
| 212319 | Due To Agency Fund |
| 212320 | Due To Permanent Fund |
| 212321 | Due To Private Purpose Trust |
| General Government Inter-Agency Payables | |||||||||||
| This account subgroup includes the authorized transfer of funds between General Government Agencies. | |||||||||||
| 212410 | Due To General Fund | ||||||||||
| 212411 | Due To Special Revenue Fund | ||||||||||
| 212413 | Due To Capital Improvement Fund | ||||||||||
| 212414 | Due To Enterprise Fund | ||||||||||
| 212415 | Due To Internal Service Fund | ||||||||||
| 212418 | Due To Pension Trust Fund | ||||||||||
| 212419 | Due To Agency Fund | ||||||||||
| 212420 | Due to Permanent Fund | ||||||||||
| 212421 | Due To Private Purpose Trust | ||||||||||
| 212500 | Due to Primary Government Agencies This account includes the authorized transfer of moneys to a Primary Government Agency from a Component Unit. (i.e., transfer from a university to a primary government agency.) |
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| 212600 | Due to State of NC Component Units (old title: Due to Component Units) This account is used to record payables to discretely presented component units of the State of North Carolina. For example, state agencies, universities and colleges and other component units will use this account to record amounts due to the State Education Assistance Authority, a component unit of the State of NC. |
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| 212700 | Due to Agency/Institution Component Units This account is used to record payables to discretely presented component units of an agency or institution. Universities and colleges will use this account to record amounts due to their component unit foundations. |
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| 213100 | Obligations Under Reverse Purchase Agreement This account consists of payables that arise from a reverse purchase agreement. A reverse purchase agreement is an agreement in which a broker-dealer or financial institution (buyer-lender) transfers cash to a government entity (seller-borrower); the government entity transfers securities to the broker-dealer or financial institution and promises to repay the cash plus interest in exchange for the same securities or different securities. |
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| 213150 | Obligations under securities lending transactions | ||||||||||
| 213200 | Notes Payable This account represents that current portion of long-term debts or obligations due within the current year. |
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| 2138AA | Payables Clearing To record clearing account activity that results in a payable transaction. This account must have a zero balance at June 30. The last two positions of the account number and the account title are defined by the agency. The flexibility in this account must not be used to replace any existing statewide account, such as:
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| 214100 | Capital Leases Payable This account is used to record the principal payments related to a capital lease due in current period |
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| 217110 | Contract Retainage This account is used to record the amounts retained from contractors' estimates pending final acceptance. |
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