news

Memos

Date Subject
12/02/2010

Memorandum  SAD 11-25
Annual 1099 Processing for the North Carolina Accounting System

Attachment  11-25
1099 Processing Procedures for Calendar Year 2010
11/23/2010 2010 Federal Tax Withholding Changes
05/24/2010 Statewide Accounts Receivable Reporting - Fiscal Year 2010
05/03/2010 Cash Closeout Guidelines for Fiscal Year 2009-10
04/29/2010

Memorandum SAD 10-24
2010 Year-end Close Package for Primary Government Agencies/Component Units

Memorandum SAD 10-25
2010 Year-end Close Package for Community Colleges
0423/2010

Memorandum SAD 10-26
Fixed Asset (FA) Data Entry Deadline and Operations Schedule

Archived Memos

2009

2008
01/31/2008 EAGLE Introduction to OSC's EAGLE Program
02/01/2008 OSC Professional Ethics and Conduct Seminar
02/08/2008 EAGLE Invitation to EAGLE (Internal Control) Kick-Off
02/12/2008 Payroll Processing Replacements of Payroll Checks
03/04/2008 EAGLE Phase I - EAGLE Implementation and Training Announcement
Attachment: EAGLE Agency Assessment Team Roster
03/27/2008 OSC

E-Commerce Conference - 2008
Attachment: Brochure
04/08/2008 OSC Governmental Accounting and Financial Reporting Seminar
Attachment: Brochure
04/18/2008 NCAS Cash Closeout Guidelines for Fiscal Year 2007-08
04/24/2008 SECP Discover Network Card
04/28/2008 NCAS Cash Closeout Guidelines for Fiscal Year 2007-08
04/30/2008 NCAS Fixed Asset (FA) Data Entry Deadline (08/08/2008) and Operations Schedule
04/30/2008 NCAS

Year End Close Package (Community Colleges)
04/30/2008 NCAS Year End Close Package (Primary Government/Component Units)
04/30/2008 OSC Self-Assessment of Internal Controls Questionnaire (Boards and Commissions)
04/30/2008 OSC Self-Assessment of Internal Controls Questionnaire (State Agencies, Universities, Community Colleges)
06/18/2008 OSC Form 8821 Tax Information Authorization
Attachment: IRS Form 8821 Tax Information Authorization
06/19/2008 SECP Validation Services - Compliance with the PCI Security Data Standard
06/27/2008 NCAS North Carolina Accounting System Decision Support System Website Implementation
07/02/2008 OSC Statewide Accounts Receivable Reporting - Fiscal Year 2008
07/23/2008 Payroll Requirements for Processing Escheats
08/08/2008 Payroll Legislative Salary Increase
08/13/2008 OSC Form 8821 Tax Information Authorization - SECOND REQUEST
Attachment: IRS Form 8821 Tax Information Authorization
08/27/2008 Payroll Processing of the 2008 Legislative Increases for Longevity Pay
10/01/2008 OSC Annual Information Technology Expenditures Report Transmittal
10/01/2008 SECP PCI Data Security Compliance Policy
10/08/2008 OSC Red Flag Rules Advisory
11/14/2008 SECP PCI Data Security Webinars and Compliance Requirements
12/01/2008 NCAS Annual 1099 Processing
2007
01/24/2007 Payroll Refunds of Prior Year Pre-Tax and Income Tax Deferred Deductions
Attachment: Prior Year Refund Request for Retirement Contributions
01/29/2007 NCAS Revised Month End Budget Report Certification Process
02/02/2007
SECP
 Proprietary Cards Policy and American Express Card
02/07/2007
SECP
 Policy for Merchant Cards Security Incident Plan
02/13/2007
SECP
 Changes to Common Payment Service (CPS)
02/19/2007 NCAS Tax Exempt Bonds Interest Reporting Requirements
03/07/2007
SECP
 Status Report - Statewide Electronic Commerce Program
03/14/2007 NCAS Tax Exempt Bonds Interest Reporting Requirements
04/13/2007 NCAS Cash Closeout Guidelines for Fiscal Year 2006-07
04/25/2007 NCAS Year End Close Package (Primary Government/Component Units)
Year End Close Package (Community Colleges)
05/01/2007 NCAS Fixed Asset (FA) Data Entry Deadline (08/03/2007) and Operations Schedule
05/08/2007 Payroll Automated Cash Management Control System Requisitions
05/23/2007
NCAS
 Statewide Accounts Receivable Reporting - Fiscal Year 2007
06/04/2007
NCAS
 Accounting for Flexible Spending Account Savings
06/07/2007
Cash Mgmt
Statewide Cash Management Survey
Attachment: Questionnaire
07/05/2007
Payroll
 Mandatory Direct Deposit Policy (Employees)
Mandatory Direct Deposit Policy (HR/Payroll Officers)
07/23/2007 Payroll Requirements for Processing Escheats
Attachment: Sample Escheat Letter
08/02/2007 Payroll Cancellation and Rewrite Payroll Requisitions
08/03/2007 Payroll Policy Change for Termination of Health Plan Benefits
08/08/2007 Payroll Legislative Salary Increase
09/07/2007 Payroll Retroactive Processing of the Legislative Increase for Longevity Paid in July and August
09/07/2007 Payroll State Health Plan Rate Increase
09/21/2007
Cash Mgmt
 General Fund Projections
10/01/2007
OSC
 Annual Information Technology Expenditures Report Transmittal
10/31/2007
SECP
 Electronic Commerce Survey
11/05/2007
OSC
 2007 Fiscal Officer Update
11/27/2007
SECP
 Policy Regarding Truncation of Merchant Cardholder Account Numbers
12/03/2007
NCAS
 Annual 1099 Processing
12/04/2007
OSC
 New OSC Payroll Manager
12/04/2007 Payroll Year End Payroll Processing
12/05/2007 Payroll Insurance Changes for 2008
12/17/2007
OSC
 Press Release: BEACON Personnel/Payroll Project Begins Transformation of NC Business Systems
12/18/2007
OSC
 Press Release: State’s annual financial report shows positive balance
2006
01/31/2006 NCAS 2006 Financial Management Seminar
02/07/2006 Payroll Requests for W-2C Forms
02/28/2006 NCAS GASB Statement No. 42 Implementation Issues
Attachment: Summary of GASB Statement 42
03/01/2006 NCAS Delegation of Disbursing Authority and Cash Management Plan
03/10/2006 NCAS GASB Statement No. 42 Implementation Issues
Attachment: Summary of GASB Statement 42
04/07/2006 Payroll Payroll Policy Manual Change for Payroll Direct Deposits
Attachments: Notice to Employees | Form OSCPXA-01
04/17/2006 NCAS Year End Close Package (Community Colleges)
Year End Close Package (Primary Government and Component Units)
05/02/2006 NCAS Fixed Asset (FA) Data Entry Deadline (08/04/2006) and Operations Schedule
05/10/2006 NCAS Cash Closeout Guidelines for Fiscal Year 2005-06
05/22/2006 Payroll Mid-Month and Semi-Monthly Direct Deposit
07/12/2006 Payroll Legislative Updates
07/31/2006 Payroll Requirements for Processing Escheats
Attachments: State Treasurer's Affidavit | Escheat Payee Letter
08/01/2006
OSC
 Changes Within OSC Support Services
08/01/2006
SECP
 New Merchant Card Processing Services Award
08/04/2006 Payroll Retroactive Processing of the Legislative Increases for Longevity Paid in July
08/14/2006
SECP
 PCI-Related Contract Requirement
09/18/2006
OSC
 Annual Information Technology Expense Reporting
09/19/2006
SECP
 Status of Conversion to Contract with SunTrust Merchant Services
09/29/2006
OSC
 Annual Information Technology Expenditures Report Transmittal
10/17/2006 NCAS Statewide Accounts Receivable Reporting - Fiscal Year 2006
10/26/2006 Payroll Savings Bond Program Changes
11/08/2006 Payroll Procedural Change for Stale Checks
11/15/2006 Payroll Social Secutiy Number Verification
12/01/2006 Payroll Annual 1099 Processing
2005
01/18/2005 Payroll Tax Tables for 2005, New Deductions
01/20/2005 Payroll ASI TRICARE Agency Information Forms
02/16/2005 Payroll Savings Bonds
03/03/2005 Payroll State Employee's Credit Union Exception Form
03/10/2005 Payroll Payroll CE File Users
03/16/2005 Payroll Payroll System Screen Changes and Nonimmigrant Code Table
03/29/2005 Payroll Annual Y-T-D File Clean-Up
04/15/2005 NCAS Year End Close Package for June 30, 2005 (Primary Government/Conmponent Units)
Year End Close Package for June 30, 2005 (Community Colleges)
04/26/2005 SECP Truncation of Credit, Charge or Debit Numbers on Sale Receipts
04/29/2005 Payroll Central Payroll User's Forum, May 11, 2005
05/02/2005 NCAS Fixed Asset (FA) Data Entry Deadline (08/05/2005) and Operations Schedule
05/06/2005 NCAS Cash Closeout Guidelines for Fiscal Year 2004-05
05/11/2005 Payroll New Retirement Repolrts Added to X/PTR
05/25/2005 Payroll Imputed Income (055) Monthly Payment
06/02/2005
SECP
 New EFT Master Contract Arrangements
06/22/2005
OSC
 Certificate of Achievement for Excellence in Financial Reporting
07/05/2005 Payroll Missing Retirement Numbers Report
07/12/2005 Payroll Special Pre-Note Run
07/14/2005
SECP
 PCI Security Standards Program - Letter to Merchants
07/20/2005 Payroll Payroll Policies
07/27/2005 NCAS Statewide Accounts Receivable Program
08/01/2005 Payroll Imputed Income Payroll System Payment Modifications Effective August 1, 2005
08/22/2005 Payroll Cash Requisition Report Adjustments
08/24/2005 Payroll Revised Monthly CASH REQUISITION REPORTS Px314-1, PX314-2 and PX314-3
09/01/2005 Payroll Legislative Increase and Health Plan Rate Changes
Attachment: NORTH CAROLINA TEACHERS' AND STATE EMPLOYEES' COMPREHENSIVE MAJOR MEDICAL PLAN Monthly Contribution Rates Eff. Octo. 01, 2005
09/09/2005 Payroll 2005-2006 Matching Retirement Percentages per Senate Bill 622
09/30/2005 NCAS Statewide Accounts Receivable Reporting - Fiscal Year 2004-2005 (Primary Government and Component Units)
Statewide Accounts Receivable Reporting - Fiscal Year 2004-2005 (Community Colleges)
10/14/2005
SECP
 Notification to Agencies: New EFT Master Contract Awarded and New E-Commerce Policies
10/18/2005 Payroll Reporting Requirements for Tax Exempt Status Employees
10/25/2005 NCAS Overpayment and Recovery Audit for Fiscal Year 2003-2004
10/29/2005 Payroll Deduction Rate Changes for Blue Cross Blue Shield Post Tax Dental Plan
10/31/2005 Payroll Escheat Process
11/14/2005 NCAS Additional Cash Management Policy - Emergency Cash Requirements
11/14/2005
SECP
 New MasterCard/Diner's Club Requirement
11/17/2005
SECP
 Instructions for Conversion to New EFT Master Services Agreement (MSA)
12/01/2005 NCAS Annual 1099 Processing
12/06/2005 Payroll Retroactive Retirement Rate Adjustments
12/12/2005 NCAS Overpayment Audit and Recovery Data Extraction Instructions
12/22/2005 Payroll Year End Processing
2004
01/20/2004 SECP Survey of Electronic Commerce Contracts
01/29/2004 Payroll Tax Tables for 2004
02/17/2004 Payroll Laser Check Reminder
02/19/2004 NCAS Inter/Intra Governmental Transactions
03/01/2004 Payroll National College Savings Program
03/10/2004 Payroll Overpayments of State Funds
03/10/2004 Payroll Payroll Inserts Policy
03/16/2004 Payroll Employer Profile for Section 529 Plan
04/05/2004 Payroll Mail Pick up Through ITS Input/Output Window
04/08/2004 Payroll Test Version of New Payroll Registers on X/PTR
04/08/2004 Payroll Outstanding Check Report, OSP Request Letter
04/20/2004 Payroll Central Payroll Downtown Mail Pick-Up
04/21/2004 Payroll Central Payroll User’s Forum, May 4, 2004
04/28/2004 Payroll Payroll Stuffer for 2004 State Wellness Fair
05/10/2004 Payroll Payroll System Changes
05/12/2004 Payroll Great West Deferred Compensation 457 Plan Changes
05/20/2004 Payroll

Prepaid Legal Services
06/09/2004 Payroll Miscellaneous Topics
07/08/2004 Payroll On Call Rate, Interface Adjustments
07/14/2004 NCAS General Obligation Bonds and Certificates of Participation Proceeds Procedures
07/21/2004 Payroll Payroll Insert
07/26/2004 Payroll Legislative Increase
07/26/2004 Payroll 2004-2005 Matching Retirement Percentages Per House Bill 1414
07/28/2004 Payroll SEANC Memorandum Dated July 26, 2004
08/09/2004 Payroll Longevity and Cycle K Transmittals
08/16/2004 Payroll

Payroll Insert - NC Flex
08/27/2004 Payroll Military Differential Payments
Attachments: FICA Active Military Procedures | OSC Military FICA Refunds Recap Listing Sample Format | Social Security Waiver
08/27/2004
Fgn. Ntl.
 Payments and Compensation to Aliens Within State Government Entities
08/31/2004 Payroll Old Payroll Registers and Microfiche No Longer Being Produced
09/01/2004 NCAS Updating Agency Security Administrators Authorization
09/09/2004 Fgn. Ntl. Paying and Compensating Foreign Nationals in State Government Seminar - October 12, 2004
09/09/2004 NCAS Internal Control Compliance Reviews
09/27/2004 NCAS Statewide Accounts Receivable Reporting - Fiscal Year 2003-2004 (Primary Government and Component Units)
Statewide Accounts Receivable Reporting - Fiscal Year 2003-2004 (Community Colleges)
10/12/2004
Fgn. Ntl.
 Paying and Compensating Foreign Nationals in State Government Seminar -- October 12, 2004
10/21/2004 Payroll Central Payroll User's Forum, November 3, 2004
10/29/2004 OSC Implementation of the "Positive Pay" Program
11/01/2004 OSC 2004 Fiscal Officer Update
11/15/2004 Payroll Payroll CE File Delimters
11/22/2004 NCAS Year End Tax Update
12/02/2004 Payroll July Matching Retirement Adjustment
12/07/2004 NCAS Annual 1099 Processing
12/09/2004
Fgn. Ntl.
 Update on Foreign National Initiative/Windstar Rollout
Attachment: Rollout Schedule
2003
01/21/2003 Payroll Tax Tables for 2003
01/28/2003 NCAS Extension of the Recovery of Overpayments Audit for Fiscal Year 2002
01/29/2003 NCAS Updating Agency Security Administrators Authorization
02/04/2003 Payroll Overpayments, Check Cancellations, Duplicate W-2's, X/PTR Reports, SIG
02/12/2003 NCAS State Business Infrastructure Agency System Survey
03/06/2003 Payroll New/Changed X/PTR Reports and Payroll System Changes
03/14/2003 Payroll Enhanced User Capability for W-2 and Deposit Form Printing; Payroll Number Automation
03/17/2003 Payroll Central Payroll User's Form, April 2, 2003
03/26/2003 Payroll Annual Y-T-D File Clean-Off and New X/PTR Reports
04/09/2003 Payroll System Modification of Stop Order Screen
04/15/2003 NCAS Year End Close Package for June 30, 2003 (Community Colleges)
04/15/2003 NCAS Year End Close Package for June 30, 2003 (Agencies/Universities)
04/22/2003 Payroll Payroll System Modification for Multiple Severance Wage Payments Change in Consolidated Warning Report
05/13/2003 NCAS Cash Closeout Guidelines for Fiscal Year 2002-03
05/15/2003 Payroll H Cycle Keying, Program Changes, and Wachovia/First Union Bank Merger
05/20/2003 NCAS Fixed Asset (FA) Data Entry Deadline (08/08/2003) and Operations Schedule
05/23/2003 NCAS Self-Assessment of Internal Controls
06/05/2003 Payroll New X/PTR Reports, New Tax Withholding Information
06/06/2003 NCAS New Procedures for Vendors
06/17/2003 NCAS CMCS Year End Processing
06/26/2003 Payroll New Federal Tax Tables, Withholding Allowances and Supplemental Tax Rate
07/03/2003 Payroll 2003-2004 Matching Retirement Percentages Per House Bill 397
07/10/2003 NCAS North Carolina Accounting System (NCAS) Revised Processing Schedules
07/25/2003 Payroll Matching Retirement
08/11/2003 Payroll $50 I-Series Savings Bond
08/25/2003 NCAS Statewide Accounts Receivable Reporting - Fiscal Year 2002-2003
09/02/2003 NCAS Revision to Federal Reporting Requirements
09/03/2003 NCAS Revision to CMCS Transfer Policy
09/03/2003 Payroll State Health Plan Premium Increases
09/05/2003 Payroll Bonus Pay
09/17/2003 Payroll Central Payroll User's Forum, October 2, 2003
09/24/2003 Payroll Bonus Pay and Error Reports
11/24/2003 NCAS Year End Tax Update
11/25/2003 Payroll Retroactive Payroll Adjustments
12/01/2003 NCAS 2003 Time Schedule for 1099 Processing
12/02/2003 Payroll SEANC Dues and Insurance Deductions
12/23/2003 NCAS Revision to the Monthly Check Reconciliation Policy
12/29/2003 Payroll New Payroll Checks
2002
01/07/2002
Payroll
 Central United Life Insurance Company / Access of X/PTR TSO
01/16/2002 Payroll Tax Tables for 2002
02/12/2002 NCAS Recording Computer Networking Costs
02/15/2002 Payroll Additional Reports on X/PTR
03/06/2002 Payroll Transmittal Survey
03/13/2002 NCAS Fixed Asset Procedures and Report Update
03/20/2002 Payroll Access to the Payroll System
03/21/2002 Payroll Window Envelopes for Checks
03/26/2002 NCAS Extension of the Recovery of Overpayments Audit for Fiscal Year 2001
03/26/2002 NCAS North Carolina Accounting System (NCAS) Production Report Change
04/24/2002 Payroll Central Payroll Access Listing / Access Request Form
05/01/2002 Payroll Payroll System Changes
05/07/2002 NCAS Revised Cash Requisition Policy
05/07/2002 Payroll Social Security Verification Exceptions
05/08/2002 NCAS General Fund Reporting Requirements / Reports and Band Account Payment (BAP) Codes
05/09/2002 NCAS Worker Classification (Employee versus Independent Contractor)
05/20/2002 Payroll M Cycle Transmittal to X/PTR
05/24/2002 NCAS Cash Close-out Guidelines for Fiscal Year 2001-02
06/04/2002 NCAS Federal Policy / Final Amendments to CMIA
06/05/2002 NCAS Fixed Asset (FA) Data Entry Deadline (08/09/2002) and Operations Schedule
06/05/2002 Payroll Payroll Report Enhancements
06/12/2002 NCAS General Fund Reporting Requirements / Weekly General Fund Projections
06/14/2002 NCAS Cash Requisition Approval and Related Procedures
06/20/2002 NCAS North Carolina Accounting System (NCAS) Cash Expenditures Procedures
06/25/2002 NCAS Clarification of Procedures for Memorandum FSD 020016
06/26/2002 Payroll Payroll Reimbursement
07/02/2002 NCAS Reverting to normal NCAS check writing procedures
07/10/2002 Payroll July Retirement Percentage and New Check Format
08/16/2003 NCAS North Carolina Accounting System (NCAS) Revised Processing Schedules
08/30/2002 NCAS Accounting for Networking Costs
09/03/2002 Payroll Pay Types
09/05/2002 Payroll Payroll Cycles and Pay Type Illustrations
09/06/2002 Payroll New Reports in X/PTR
09/25/2002 NCAS Statewide Accounts Receivable Reporting - Fiscal Year 2001-2002
Attachment: AR Worksheet
10/02/2002 Payroll Consolidated Warning Report and Health Benefit Report
10/04/2002 Payroll July Retirement Percentages Per Senate Bill 1115
10/09/2002 Payroll Payroll Transmittals for October
11/19/2002 NCAS Year End Tax Update
11/27/2002 NCAS Important Sales Tax Changes
12/09/2002 Payroll Payroll Update
12/11/2002 NCAS 2002 Time Schedule for 1099 Processing
2001
01/05/2001 Payroll Tax Tables for 2001
01/05/2001 Payroll Your Order for W-2 Envelopes
01/22/2001 Payroll New 2000 W-2 Form
01/23/2001 NCAS Posting Information Technology Expenditures using NCAS Project Accounting
01/25/2001 NCAS OSC Seminar on Preparing the statement of Cash Flows - Colleges/Universities
01/30/2001 Payroll Replacement of Longevity Transmittal
01/31/2001 NCAS Higher Education Facility Bonds via Electronic Payments
02/09/2001 NCAS OSC Seminar - Governmental Accounting and Auditing Update
02/09/2001 Payroll Transmittal Control Totals
02/15/2001 NCAS Employer Portion of State Funded Retirement Contributions
02/26/2001 Payroll December Savings Bond and New Reports on X/PTR
02/27/2001 NCAS GASB Statement No. 33
03/15/2001 Payroll Migration of Reports to X/PTR
03/28/2001 NCAS Self-Assessment of Internal Controls
03/30/2001 NCAS General Fund Reporting Requirement
04/03/2001 Payroll Payroll Numbers and X/PTR
04/04/2001 NCAS ACH Vendor Participation Marketing Campaign
04/06/2001 NCAS General Fund Reporting Requirements
05/07/2001 NCAS GASB Statement No. 33 (Reissue of Memorandum # SAD 01-12 to Universities for technical changes and additional illustrations)
05/09/2001 Payroll Test Version Health Benefit Report
05/15/2001 NCAS NCAS Year-end Procurement and Conversion Procedures
05/18/2001 NCAS New Decision Support System (DSS) data files
05/23/2001 NCAS New NCAS Agency Specific General Ledger (GL) C-DETAIL files
05/23/2001 NCAS June 2001 Retirement Contributions - Executive Order 3
05/24/2001 NCAS Cash Close-out Guidelines for Fiscal Year 2000-01
05/24/2001 NCAS Cash Close-out Guidelines for Fiscal Year 2000-01
06/01/2001 NCAS Fixed Asset (FA) Data Entry Deadline (08/03/2001) and Operations Schedule
06/01/2001 Payroll Payroll Transmittal Modification for June 2001
06/08/2001 NCAS Changes in NCAS Vendor Maintenance
06/15/2001 NCAS Information Regarding NCAS Vendor Maintenance and Conversion
06/19/2001 Payroll Modification for June 2001
06/28/2001 Payroll EE-Series and I-Series Savings Bonds
07/03/2001 NCAS General Government Capital Asset Depreciation
07/03/2001 NCAS GASB Statement No. 34, Direct Method Statement of Cash Flows
07/03/2001 NCAS Higher Education Bonds - Clarification of Memo #SAD 01-55
07/03/2001 Payroll New Federal Tax Withholding Tables
07/24/2001 Payroll July Matching Retirement Rates and other Miscellaneous Payroll Items
07/26/2001 NCAS Employer Portion of State Funded Retirement Contributions - Month of July 2001
07/26/2001 NCAS Updating Agency Security Administrators Authorization
08/01/2001 NCAS Distribution of new Decision Support System (DSS) data and report files
08/10/2001 Payroll New Supplemental Federal Tax Rate
08/28/2001 NCAS Statewide Accounts Receivable Reporting - Fiscal Year 2000-2001
08/31/2001 Payroll September Payroll Transmittal
09/13/2001 Payroll Notice of Deposit Form Change
09/19/2001 Payroll New Report on X/PTR
10/05/2001 Payroll 2001 Legislative Increase
10/25/2001 Payroll Direct Deposit Envlopes and New Reports on X/PTR
10/29/2001 Payroll New Direct Deposit Notification, New Retirement Percentages, Reversals after Stop Order Date
10/30/2001 Payroll November Longevity Payments
11/15/2001 NCAS Year End Tax Update
11/15/2001 Payroll Premium Adjustment Recap for Legislative Increase / Use of the Letter "D" in the Subhead / December Supplemental Payroll / Multiple Checks for Cancellation
11/26/2001 Payroll Escheat Affidavits Received After Payroll Deadline
12/05/2001 Payroll Colonial Life Cancer Policy / DW387 Envelopes for Direct Deposit / W-2 Envelopes / Retirement Adjustment Funds
12/11/2001 NCAS 2001 Time Schedule for 1099 Processing
12/14/2001 NCAS Interim Report -- Defining and Capturing Computer Networking Costs