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What's New

Date

Updates
7/15/2010

The following training materials have been updated:
7/09/2010

the Updating Absence Deductions Job Aid has been revised and posted to BEACON Help in the Time>Job Aid folder. See the link to the job aid below:
6/22/2010

A new OM Bulletin has been posted to BEACON Help in the Human Resources>OM>Bulletin folder.  It is entitled Gap Hours Added to WF Time Tab.  The bulletin addresses the addition of the Gap Hours fields to several actions in the OM Workflow process (transaction ZOMA069). See the link to the bulletin below:
6/21/2010

The PQ13:  Maintain a Vacancy Posting Business Process Procedure (BPP) has been updated and posted to BEACON Help in the Human_Resources > Org_Mgmt > folder.  See the link to the BPP below:

The BPP was updated to reflect posting flat rate positions.  See the new information between steps 12 and 13.
6/21/2010

The Create a Vacancy Posting PQ13 Business Process Procedure (BPP) has been updated and posted to BEACON Help in the Human_Resources > Org_Mgmt > folder.  See the link to the BPP below:

The BPP was updated to reflect vacancy posting times on the OSP website, posting positions with a future effective date and posting flat rate positions
06/14/2010

A RIF Refresher Webinar from last week’s PA/OM Conference Call was added and posted to the BEACON Help website under the following folders:  Human_Resources > Personnel_Admin > Webinars. See the link for webinar below:
6/02/2010

The PA Workflow:  Complete Reinstatement/Reemployment Action Business Process Procedure (BPP) has been revised and posted to BEACON Help in the Human_Resources > Workflow > folder.  See the link to the BPP below:

The BPP title changed from Complete Reinstatement Action to Complete Reinstatement/Reemployment Action.

The BPP was revised to add the new pop-up informational box that reminds end-users if they do not have full security for both org units to complete the Transfer Action via PA30, Re-execute Info Group. (See BPP, step # 58).
6/02/2010

The PA Workflow: Complete Transfer Action Business Process Procedure (BPP) has been revised and posted to BEACON Help in the Human_Resources > Workflow > folder. See the link to the BPP below:

The BPP was revised to add the new pop-up informational box that reminds end-users if they do not have full security for both org units to complete the Transfer Action via PA30, Re-execute Info Group.(See BPP, step #14.) 
5/28/2010

The PA Webinar entitled Addresses and Other Topics (May 18,2010) was recently added and posted to the BEACON Help website under the following folders:  Human_Resources > Personnel_Admin > Webinars. 

5/28/2010

Effective, today, the PA Actions and Reasons Job Aid (JA) has been revised and posted to BEACON Help in the Human_Resources > Personnel_Admin > Job Aid folder. 

5/10/2010

The May 4 Separations and 416s webinar has been added to the BEACON Help website under the following folders:  Human_Resources > Personnel_Admin > Webinars. 

04/22/2010

Effective today, two Webinars were added and posted to the BEACON Help website under the following folders:  Human_Resources > Personnel_Admin > Webinars.
04/21/2010

The PA Actions-Reasons Job Aid has been updated (4/20/10) and posted to BEACON Help the PA>Job Aid folder. 

Changes:
The highlighted verbiage was added in following reasons in the Transfer Action:

Within Agency Lateral - is a change in status resulting from assignment to a position assigned a same salary grade or movement between positions from one career-banded class to another with the same journey market rate or movement to a position within the same banded class with the same competency level.

Within Agency Re-assignment - is a change in status resulting from assignment to a position assigned a lower salary grade or movement between positions from one career-banded class to another with a lower journey market rate or movement to a position within the same banded class with a lower competency level.

See the link to the job aid below:
04/21/2010

The Employee Group-Subgroup Job Aid has been updated (4/14/10) and posted to BEACON Help in BOTH the OM>Job Aid & PA>Job Aid folders. 
See the links to the job aid below:

A REVISION LOG has also been created and posted due to the very large number of changes to the document.  See the links below:

The Employee Group-Subgroup Job Aid has been extensively updated due to the creation of many new Employee Groups/Subgroups.  See the accompanying Revision Log to view the changes made which include additions, deletions, and renamed groups/subgroups.
04/15/2010

The OrgPlus Overview has been updated to reflect the current times that OrgPlus is available and when it is updated.

The OrgPlus Overview is located on the Portal on the OrgCharts tab.
04/09/2010

Effective, 04/07/2010, the OM Workflow Report Job Aid was added and posted to the BEACON Help website under the following folders:  Human Resources > Workflow > OM >Job Aids folder.

This job aid explains how to execute the OM Workflow Report based on the core user’s security access. Data can be enter in either a single entry or multiple selections are also available. 
Variants can also be created with this report. 

The data search options for the OM Workflow Report include:

  • Position ID
  • OM position actions
  • Personnel area
  • PCR ID (if the number is known)
  • PCR WF Approval Level
03/25/2010

The Employee Group/Subgroups Changes Webinar has been added and posted to BEACON Help in the Human_Resources > Personnel_Admin > Webinar folder.
03/12/2010

The Work Schedule Job Aid has been revised and posted to BEACON Help in the Time>Job Aid folder.  The revision date is 3/11/10.  
03/11/2010

The PQ13: Maintain a Vacancy Posting BPP has been revised and posted to BEACON Help in the Human_Resources > Org_Mgmt folder.  See the link to the BPP below:

http://help.mybeacon.nc.gov/beaconhelp/Human_Resources/Org_Mgmt/r_PQ13_%20Maintain%20a%20Vacancy%20Posting.htm

This BPP was updated as a result of new functionality to add fax numbers (where appropriate) to vacancy postings.  Reference item #13, 3rd paragraph:  “Note:  The Contact Address, Phone and Fax number is derived from the mailing address of the contact person's position.  If anything other than a ten-digit number is entered in the phone and fax field, "N/A" will display on the posting.”   

03/11/2010

The Create a Vacancy Posting BPP has been revised and posted to BEACON Help in the Human_Resources > Org_Mgmt folder.  See the link to the BPP below:

http://help.mybeacon.nc.gov/beaconhelp/Human_Resources/Org_Mgmt/rCreate%20a%20Vacancy%20Posting.htm

This BPP was updated as a result of new functionality to add fax numbers (where appropriate) to vacancy postings.  Reference item #12, 8th paragraph:  “The Contact Address, Phone and Fax number is derived from the mailing address of the contact person's position.  If anything other than a ten-digit number is entered in the phone and fax field, "N/A" will display on the posting.”   

03/09/2010

The PA Workflow Process Monitoring Report Job Aid has been created and posted to BEACON Help in the Human Resources > Workflow > Job Aid folder.
This job aid provides a quick glance for users on the use of the ZPAWFMON transaction to run a report to display the status of a PCR and who initiated it.  It also shows the approval track of the PCR.
03/04/2010

The Workflow Approval Process Steps Job Aid has been revised and posted to BEACON Help in the Human Resources > Workflow > Job Aid folder.
This job aid has been updated to reflect new and revised training course ID numbers. 

For example:

  • OM220 (Workflow) became WF220
  • PA410 became PA420
  • PA313 was added to the Workflow requirements

NOTE:  This document replaces the Approval Process Steps  V3_030508.pdfdocument formerly located in the PA Job Aid folder.
03/03/2010

The CATC Report Job Aid has been created and posted to BEACON Help in the Time>Job Aid folder. 
This job aid gives tips to assist users to identify whether an employee has not reported enough hours.
02/26/2010

The Work Schedule Job Aid has been revised and posted to BEACON Help in the Time>Job Aid folder.  The revision date is 2/26/10.  
02/26/2010

A new OM Bulletin has been posted to BEACON Help in the Human Resources>OM>Bulletin folder.  It is entitled Fax Number on Vacancy Postings.  The bulletin addresses the change in the functionality of the Fax number field on Vacancy Postings.
02/22/2010

A new JAWS job aid explaining the process of reprinting W-2s has been posted to BEACON Help. The title is Printing a W-2 Reprint in ESS_JAWS and has been posted in the ESS & MSS > JAWS Accessible Instructions folder. 

02/16/2010

A new Job Aid, MSS_Reminder of Dates, has been added to BEACON Help in the ESS and MSS > MSS folder.  New system functionality allows MSS users to have access to Infotype 19, Monitoring of Tasks.
02/15/2010

A new job aid explaining the process of reprinting W-2s has been posted to BEACON Help. It is named Printing a W-2 Reprint in ESS and has been posted in the ESS & MSS > ESS – My Pay folder.  It is also directly linked on the Portal and has been referenced in the W-2 Reprint FAQs
02/15/2010

The Recovering Adverse Weather Owed Job Aid has been enhanced with additional information regarding the process. It has been posted to BEACON Help in the Human Resources > Time > Job Aids folder.
02/10/2010

A new Job Aid, Recovering Adverse Weather Owed, has been added to BEACON Help in the Human Resources > Time > Job Aids folder.

Two documents on BEACON Help have been removed as they are no longer needed. See the screen capture below.

Adverse Weather gif
02/04/2010

The following training materials have been updated:
01/28/2010

The following Job Aid has been updated:

  • PA Actions and Reasons
    The job aid was revised for an Action: LOA, Reason: WC Non Sworn Officer Continuation Pay [formerly W/C Correctional Officer (Custody)]. See Job Aid, page 3, 5th bullet statement. The updated definition reads “employee is a Non Sworn Officer being placed on Workers’ Comp with Continuation Pay up to 2 years.” (See GS 143-166-13 for details.)
01/25/2010

BEACON Help Update - Bulletins
Beginning today, you will see a new folder in the BEACON Help structure. It is the Bulletins folder. This folder will contain quick 1-page info blasts of new or modified functionality that is not enough to require a Job Aid, but more than an email might capture.

Bulletins Folder

A PA Bulletin regarding the hiding of the Work Against field has been added.

The following Job Aid has been updated:

  • PA Actions and Reasons
    The job aid was revised for an action: Separation, Reason: Prior to achieving permanent status. (See Job Aid, page 14, 7th bullet statement.) The updated definitions reads as follows: "employee involuntarily separated during probation at the initiation of management."
01/08/2010

The following training materials have been updated:
01/05/2010

The following training materials have been updated:
12/23/2009

The Working Weeks Job Aid has been revised and posted to BEACON Help in the Time>Job Aid folder.

Working Weeks

The job aid was revised to show overtime period start and end dates for calendar year 2010 and beyond.
12/3/2009

The following job aid has been revised and published to the Workflow section: 

PA Workflow Report

The Workflow Report job aid has been revised and is posted as a PA Workflow job aid which includes new functionality available 12/2/09 in the Workflow module.  Here is a list of the some of the new functionality:

  • An information icon
  • The ability to select by Created Date and Effective Date
  • Within the report …
    • The Entry Date was changed to Created Date
    • Initiated Date was added
    • The Start Date was changed to Effective Date
    • The name was added to accompany PERNRs for the user

 A new OM Workflow job aid will be published later this week and will be specific to OM Workflow.  This should provide more specific assistance when running the Workflow Report.

 

October 2009
10/06/2009

The following training materials have been updated:

The following Job Aid has been added to the Finance section:

  • Payroll Financial Reconciliation Process
    This document outlines a suggested standard payroll financial reconciliation guidance to compare these three separate reports which should all have have the same total payroll expense amounts:
    • the payroll expense amount by budget code per the Cash Management Control System (CMCS)
    • the amount posted by agency and budget code in the general ledger (NCAS as shown in XPTR)
    • the total payroll expense by Business Area processed by OSC HR/Payroll as shown in ZFIR018

The MS 200 Manager Self Service WBT has been updated to include new screen shots and information on using the new default screen layout to approve employees' time, view reminder tasks, and approve leave requests on this screen.

The Work Schedule Rules Job Aid, in the Time folder, has been updated.
10/12/2009

The following Job Aid has been added to the Finance section:

  • Preliminary Payroll Review Process
    This document outlines a suggested standard preliminary payroll review process steps and recommends several BEACON payroll and BI reports to review during the payroll correction days. Using the recommended reports will allow agencies to view and analyze finance, payroll, and HR data during the time when payroll corrections can still be processed.

The following Job Aid has been added to the PA section:

  • Infotype Overview for Employee (PC00_M02_LINFO)
    The Infotype Overview for Employees (PC00_M02_LINF0) is a transaction code that can be used to access an overview screen for all the data that has been captured for an employee. This transaction code can be accessed by the following roles: HR Data Maintainer, HR Director Display, HR Data Approver, and Payroll Admin.
September 2009
09/01/2009

The following Job Aid has been posted on BEACON Help:

  • MSS Job Aid - Recommended Process for Approving Time
    If you have a significant number of timesheets to approve, you may find it more convenient to run two reports to review all of the time rather than going into each record individually with the standard MSS approval process. Reviewing time data on the two reports is easier than using the individual approval transactions since it allows you to deal with any discrepancies and then use the “Approve All” option.

Lesson 5, Approving Time Sheets, in the MS200 Manager Self Service course has been updated to include references to the new MSS Job Aid - Recommended Process for Approving Time using Time Leveling and Working Times reports.
09/23/2009

The following training materials have been updated:

  • OM 210 Organizational Management for Agencies
  • BC 110 SAP Basic Navigation WBT
    Screen shots updated to reflect new middle name field on employee Search Results screens.

The Dual Employment Webinar from 08/18/2009 has been posted on BEACON Help.

The OM/PA Release 2 Updates for HR Webinar from 09/15/09 has been posted on BEACON Help.

The following Time related job aids have been updated:
August 2009
08/07/2009

The ES210 Employee Self Service Time Entry WBT has been updated:

  • In Lesson 1, a reminder note about timely completion and approval of timesheets has been added, as well as Negative Time examples.
  • In Lesson 7, notes regarding shift premium codes and substitutions were added.
July 2009
07/09/2009

The following Job Aids have been added to the Finance folder on BEACON Help. These job aids assist in account assignment and the integration of the financial side of the Time and Payroll modules.
07/10/2009

The following training materials have been updated:

  • OM200 - Organizational Management Overview
    • Student Guide - Virtual Classroom
    • Revision Log - Virtual Classroom
  • PA210 - Personnel Administration Terms, Concepts and Display Data
    • Student Guide - Virtual Classroom
    • Student Guide - Classroom-Based
  • PA300 - Introduction to Create and Maintain Employee Data
    • Student Guide - Virtual Classroom
  • PA320 - Maintain Disciplinary Actions and Grievances
    • Student Guide - Virtual Classroom
    • Exercise Guide
07/17/2009

The following training materials have been updated:
07/30/2009 The OM Review Webinar from 7/28/09 has been posted on BEACON Help.
June 2009
06/08/2009

The following WBTs have been updated:

  • BC110 - BEACON SAP Basic Navigation
    Formatting updates only, no content changes
  • BC120 - ERP Reporting
    Updated report listings
06/18/2009

The following training materials have been updated:
06/30/2009

The Flexible Furlough Job Aid for Time Administrators has been updated to include instructions on running CATS_DA to identify any excess hours recorded before the error is processed through Time Evaluation.

The 06/23/2009 OSC BEACON RIF Webinar materials have been published.

The following training materials have been updated:

  • PA310 Create and Maintain Employee Data
    • Student Guide
    • Exercise Guide
    • Revision Log
    • Updates include:
      • Sick Leave Quota: If an employee is returning to state government within 5 years, the sick leave quota will still be active in the system. However, in the future, if the employee returns after 5 years, then the re-instating agency will need to delimit the “old” sick leave quota to a date before the re-instatement date.
      • Cost Distribution Infotype 0027: During a Reinstatement Action, the Cost Distribution Infotype 0027 will automatically delimit from the system (rather than requiring a manual delimit).
May 2009
05/05/2009 Frequently Asked Questions about the new Virtual Classroom have been added to the site.
05/06/2009

A new payroll job aid has been added to the Advanced Payroll Workshop materials:
05/08/2009

Updated Benefits Job Aid:

New PA Webinar Materials:
05/13/2009

New Time Job Aid:
05/19/2009

Materials for PA370 Short-Term Disability have been updated:

Updated PA Job Aids:

Updated Time Job Aid:

  • Work Schedule Rules
    New work schedule rules are indicated in the Notes column at the far right of each worksheet.
05/26/2009

Flexible Furlough Job Aids:
05/27/2009 The BI210, BI Reporting, web-based training course has been revised to include PMIS reports and Management Scorecard reports.
April 2009
4/02/2009 ES210 Time Entry WBT Update
The ES 210 Time Entry course has been updated to include new instructions on recording Adverse Weather Leave and make-up hours. It includes instructions on how employees should record and get credit for Adverse Weather make-up hours when making up Adverse Weather hours in the same week they took the leave or making up the hours in other weeks in which they took other types of leave.
4/03/2009 VC101 Attend a Virtual Class Quick Reference Guide has been updated.
4/14/2009 New WBT - TM330 Charge Object Maintainer
A new web-based training course is now available: TM 330, Charge Object Maintainer. This course is intended to provide agency Charge Object Maintainers with the concepts, knowledge, and skills associated with the basic processes related to uploading and maintaining BEACON Charge Objects. Contact your agency BEACON Training Agent to register for the course. Please note the following prerequisites: BEACON Overview (BC 100), SAP Basic Navigation (BC 110) and Time Overview (TM 200).
4/15/2009

PA210 Personnel Administration Terms, Concepts, and Display Data Student Guide has been updated.

New Benefits Webinar:

New Org Management Job Aid:

New Time Job Aids:
4/27/2009

New Benefits Job Aid:
4/28/2009

New Time Job Aid:
March 2009
3/03/2009 Adverse Weather Notes have been added to the Benefits Job Aids.
3/11/2009

Updated PA 340 WBT -- The update reminds users not to change the dates to anything other than the July 1 to June 30 time frame.
3/12/2009

Updated Two PA workflow BPPs (Initiate and Complete Reinstatement Action ZPAA076) -- The revisions include an explanation and example of how to reinstate an employee within 1 year who was paid out longevity, including an overview of the entries to make on IT 2012, Sty Z033. Both BPPs reside in the Workflow folder under Human Resources.
3/25/2009

Updated PA Job Aid:
3/26/2009

VC101 Attend a Virtual Class Quick Reference Guide has been added to the course materials page.
February 2009
02/02/2009

New Time Job Aids:
02/04/2009

Updated JAWS instructions:

Updated Time Job Aids:
2/16/2009

Updated TM 300 Time Administration course materials:

Updated Time Job Aid:
2/16/2009

Updated BN 200 Benefits Display Overview course materials:
2/20/2009

Updated TM 310 Leave Administration course materials:
January 2009
01/09/2008

Updated Workflow Job Aids:

  • Workflow Report Job Aid
    A list of new workflow approval level codes has been added to the Workflow Report Job Aid.
01/12/2008

Updated Payroll Job Aid:
01/16/2008

New Time Job Aid:

Updated Quota Corrections Workshop document:

  • Quota Correction Notes
    Added important notes about working with 2013 records (pg 2) and updated information about vacation to sick roll-over.
01/22/2008

Added BI Reports:

New PA Job Aid:
December 2008
12/09/2008

Updated JAWS instructions:
12/10/2008

Updated Time Job Aids:
12/18/2008

Updated BI FAQ PA Report Descriptions.

Added BI Report B0030: Position/Employee Competency Level Compare.

Added Payroll Job Aids:
12/31/2008

New Payroll Job Aid:

Updated BEACON Terms Glossary in the General Information section of BEACON Help.

OM210 Organizational Management for Agencies course materials have been updated.
November 2008
11/03/2008

New BI FAQs:

New BI Report:

New PA/BI Job Aid:
11/06/2008

Updated BN200 Benefits Display Overview course materials:
11/13/2008

Updated Workflow 220 BEACON SAP Workflow course materials:

Updated Time Job Aid:

  • Conversion Adjustments Job Aid
    The Conversion Adjustments Job Aid has been updated with a corrected procedure. This Job Aid addresses making correcting adjustments to the time worked hours in the overtime period that crossed from March 2008 into April 2008. This only applies to agencies that went live on April 1, 2008.
11/14/2008

A BEACON Terms Glossary has been added to the General Information section of BEACON Help.
11/19/2008

Updated TM 310 Leave Administration course materials:

Updated Time Job Aid:

  • Working Weeks
    This file includes the 28 days periods, as well as the 2 week periods that were originally posted.
11/21/2008

Updated Organizational Management Job Aid:

  • OM Positions Actions
    Removed the Abolish Position Action (109) from the ZOMA069 dropdown menu. To abolish a position, you should ifrst ensure the position is vacant and then submit a ticket to BEST Shared Services with the postion number and the effective date of the abolish action.
11/24/2008

Updated TM 300 Time Administration course materials:
11/26/2008

Updated Organizational Management Job Aid:

The following Quota Corrections Workshop Materials have been updated:

  • Quota Corrections Review presentation
    Change: Pg 21, last bullet was modified to say "reinstated" instead of "hired." Leave Admins only need to create 2013s for Holiday Leave for employees reinstated within 30 days prior to a holiday.
October 2008
10/31/2008

Updated JAWS instructions:

The Date Specifications BPP has moved from the Time to the Personnel Administration folder.
10/28/2008

Updated Time Job Aid:

  • Work Schedule Rules
    This job aid contains 70+ new Work Schedule Rules and represents a portion of the new Work Schedule requests that have been submitted since go-live.
10/27/2008

Updated PA310 Create and Maintain Employee Data course materials:
10/22/2008

New Payroll Job Aid:
10/21/2008

New Workflow Job Aid:

  • Workflow Report Job Aid
    The Workflow Report was designed to search PCRs individually or by group (such as an agency or division). The Workflow Reports can only be run for those entities for which you have security.

New Payroll Job Aid:
10/17/2008

Updated Personnel Administration Job Aid:

  • PA Actions-Definitions-Reasons
    Changes:
      Current New
    Z2 - Reinstatement 18 - Return from Other - Leave 18 - Return from LOA Other
    Z9 - Appointment Change   16 - Trainee to Probation
    17 - Probation to Trainee
    18 - Permanent to Trainee
    19 - Supplemental to Trainee
    20 - Supplemental to Time-Limited
    21 - Supplemental to Probation TL
    ZH - Career Progression 11 - Broad Band Salary Adjustment 11 - Salary Adjustment Fund
    New
    ZM - Band Revision 01 - Movement of Market Rates  
10/07/2008

Updated Time Job Aid:

  • Conversion Adjustments
    Changes: procedure for checking that the system had the proper numbers for these calculations and, if not, how to make an appropriate adjustment
10/01/2008

Updated PDF version of ESS WBTs to match the WBTs
September 2008
09/30/2008

Updated Workflow BPP:

Updated PDF version of MSS WBT to match the WBT
09/29/2008

Updated WF220 BEACON SAP Workflow course materials:

Updated Lesson 5, Approving Time Sheets, in MSS web-based training course.
Added instructions and examples for:

  • Changing from daily view to weekly view to approve time sheets
  • Benefits of using "Weekly View, Without Charge Objects" vs. "Weekly View, Simple"
  • Analyzing warning messages and system processing of excess hours

Updates to Time Management web-based training courses:

  • TM200, Time Management Overview
    • Clarified leave request process
    • Emphasized leave quota adjustment processing
  • TM210, Preliminary Material for Leave Administration
    • Updated screenshots and course illustrations
    • Clarified leave hierarchy and offsetting
  • TM220, Preliminary Material for Time Administration
    • Updated screenshots and references to Work Schedule rules
    • Clarified potential coding errors and implications

Advanced Time and Payroll Troubleshooting Workshop materials:
09/24/2008

Updated Benefits Job Aid:
09/19/2008

Quota Corrections Workshop Presentation (09/10/08)

Updated Org. Management Job Aid:

The following OM Job Aids had a change in file name only, not content. However, any bookmarks you created to these individual job aids will need to be updated or re-created.
09/18/2008

Updated Benefits Job Aid:
09/17/2008

New/Updated Time BPPs:

New/Updated Time Job Aids:

Quota Corrections Workshop Materials (09/10/08)
09/16/2008

New/Updated Personnel Administration (PA) BPPs:

PA Webinar: Leave of Absence - Short Term Disability/Military Presentation

New/Updated Workflow BPPs:
09/15/2008

New/Updated Time Job Aids:
09/10/2008

New/Updated Workflow BPPs:
09/09/2008

New/Updated Time Job Aids:
09/08/2008

New/Updated Time Job Aids:
09/02/2008

New/Updated BI Reports: